MINUTES OF HENNEPIN COUNTY LIBRARY BOARD MEETING OF MARCH 22, 2006 The Hennepin County Library Board met on Wednesday, March 22, 2006 at Ridgedale Library. Present: John Gibbs, Holly Guncheon, Patricia Izek, David Pratt, Cynthia Steinke Library Staff Attending: Janet Leick, John Sugimura, Jane Johnson, Judy Hohmann, Sharon Charles CALL TO ORDER Cynthia Steinke, President called the Hennepin County Library Board Meeting of March 22, 2006 to order at 4:50 p.m. with a welcome to all. John Hagel, customer from Rogers, Hassan Township addressed the Board regarding the noise levels in our libraries, particularly Rogers and Maple Grove Libraries. The following are highlights of the points mentioned: - Spends between 2-4 hours a day at the library - Excessive noise levels; extremely high - Libraries have turned into coffee shop atmosphere - Notice signage re beverages and cell phones but customers do not abide by these rules - Asking Hennepin County Library revert back to the old library mold instead of the community center, which is how it is used today - Not a problem with noise levels at Ridgedale and Plymouth libraries - Being a gathering place will only heighten the noise levels - Librarians are very helpful and knowledgeable APPROVAL OF AGENDA Agenda was unanimously approved. NOMINATING COMMITTEE - David Pratt David Pratt, Chair of the Officer Nominating Committee announced the proposed officers for 2006-2007: President John Gibbs; Vice President Patricia Izek, Secretary Holly Guncheon. Members will vote and approve the new officers at the April 26th Annual Meeting. MINUTES       • February 18, 2006 At the February 18th Library Board meeting Lois Langer Thompson, Library Services Division Manager gave an update on Hennepin County Library Statistics along with information pertaining to staff's involvement in the community. Amy Parenteau, Senior Librarian at St. Bonifacius Library updated the Library Board on the history of the building and how the long roots of the library has heightened it's relationship with the community. Holly Guncheon moved approval of minutes, seconded by David Pratt and approved unanimously - 5 YEAS 1 ABSENT (Lunde) 1 VACANCY     APPROVED LIBRARY BOARD MEMBER REPORTS Holly Guncheon Continue to work on Pen Pals Author's list for 2007; announcement on April 5th regarding 2007 Season; over the next 2-months working on sponsorship Hopkins Art Center will be a great venue for Pen Pals event Gave update on Brooklyn Park Library Taskforce John Gibbs Competed in the Bag Pipe Competition in Winnipeg Canada David Pratt Distributed article on University of Minnesota Thanked John Sugimura for all his work on the St. Bonifacius Celebration Thanked Administration for securing entry badges Attended computer class at Ridgedale and found it very helpful and informative Thank the Library Foundation for supplying funding for the Adult Book Club Kits Patricia Izek Had a great time at the St. Bonifacius Celebration Will attend Friends meetings in April Cynthia Steinke Received a lot of response about photography of St. Bonifacius Library published in Star Tribune Thanks to Margaret Gillespie for bringing her into the group looking at providing services to seniors via a State Grant, "Golden Track" - what's needed - where to go - how to role program out to the county LIBRARY BOARD BUSINESS       • April 26th Library Board Meeting The Library Board voted to move the April 26th Board Meeting to Hopkins Library and unanimously approved       • Changing Start Time of Library Board Meetings Cynthia Steinke, President moved to change the start time of the Library Board Meetings from 4:30 p.m. to 5:00 p.m., and was unanimously approved by the Board. The new start time will go into effect at the April 26th Board Meeting. PROGRAM Living Library Society - Diane Ladenson, Library Foundation Board Trustee       • Introduction: Jane Johnson, Executive Director, Library Foundation Jane introduced Diane Ladenson and her accolades       • Living Library Society - Diane Ladenson Diane highlighted the reasons why the Living Library Society was so important, giving support to the library - Making sure you leave designated dollars from your estate to the library - Asking you to join the Living Library Society making a bequest; the amount is totally individualized - Set an example so others will follow suit - There are plans to pitch the Living Library Society to The Friends, Officially Withdrawn Group and Staff - We need the support of all including corporations - Provide names of people you think are interested in bequesting support to the libraries - Retained life estate is another way to make your bequest DIRECTOR'S REPORT - Janet D. Leick (Amy Ryan was attending PLA Conference, was not available)       • Framework for the Future: Final Version Janet spoke about the changes in the final version of Framework for the Future: - Adding a new principle for seniors: "HCL engages and serves seniors in accessible settings" - Clarification of Hennepin County Library's suburban demographics and services - Adding a statement about expanded hours covered by the subheading of "Maximizing the public's investment in HCL's infrastructure," in the principle on the public's financial investment - Strengthening the technology aspects for services, access and libraries as virtual gathering places - Expanding the principle on youth development to read "HCL is committed to Children, Teens and Families" - Articulating HCL's commitment to outreach for people who may not be traditional library customers or face barriers to services Question: How will Framework for the Future be circulated and distributed? It was suggested that black and white copies be sent to cities, mayors and townships       • Capital Plan Process Janet highlighted the following points: - Current assessment of HCL buildings - Pulling all aspects together in order to set priorities - Group in phases that would include different levels of work plans - This plan would also address the need for new construction beyond 2008 - The building currently in planning stages for actual changes in 2007 are: Maple Grove, Plymouth, and Brooklyn Park Library's NEW BUSINESS • Library Board Meetings Associated with Library Programs in 2006 - John Sugimura, Program Manager John distributed information regarding possible programs that the Board could align future board meetings with. It was decided that the Library Board would align there next meeting, April 26, 2006 with the Day of the Child/Day of the Book event at Hopkins Library. The Board meeting will begin at 5:00 p.m. through 6:30 p.m. All future Library Board Meetings will begin at 5:00 p.m. A change will be announced. • Library Board Revenue Policy (LB21) - Janet D. Leick Janet discussed the changes that occurred in the policy. David Pratt moved for approval of the policy changes, seconded by Patricia Izek and approved unanimously - 5 YEAS 1 ABSENT (Lunde) 1 VACANCY APPROVED OLD BUSINESS       • Library Board Open Appointment - Yolanda McCrary Yolanda updated the Board on the current events surrounding the vacant Board seat. We received 23 applications; interviews will take place on Tuesday, March 28th @ 1:30 p.m. at the Hennepin County Board of Commissioners Committee Meeting, Government Center, A-Tower on 24th floor. The Commissioners will vote and select a new Board Member on April 4th at the Hennepin County Board of Commissioners Board Meeting. ACCEPTANCE OF GIFTS David Pratt moved to accept gifts, seconded by Patricia Izek and approved unanimously - 5 YEAS 1 ABSENT (Lunde) 1 VACANCY     APPROVED $905.03 - Excelsior Library $193.39 - Wayzata Library There being no further business, the Library Board Meeting for March 22, 2006 was declared adjourned at 5:55 p.m. Next meeting is scheduled Wednesday, April 26, 2006 at 5:00 p.m., at Hopkins Library, 22 11th Ave. N., Hopkins.   ________________________________ Cynthia Steinke, President