MINUTES OF
HENNEPIN COUNTY LIBRARY BOARD MEETING
OF MARCH 19, 2008

The Hennepin County Library Board met Wednesday, March 19, 2008 at Minneapolis Central Library.
Present: John Gibbs, Holly Guncheon, Roger Hale, Patricia Izek, Claudia Kelly, John Pacheco, David Pratt, Cynthia Steinke and Therese VanBlarcom
Hennepin County Staff: Bill Berg, Juli Bratvold, Helen Burke, Ginger Bush, Jane Eastwood, Judith Friedrich, Tom Grund, Richard P. Johnson, Mary Moore, Patrick Orr, Nancy Palmer, Megan Peterson, Renee Reed, Amy Ryan, Commissioner Mark Stenglein, Lois Thompson, Marilyn Turner, Ardis Wiley and Marilyn Zastrow
Public: Carolyn Bacon, Steve Brandt, Steve Campagnola, Anita Duckor, Jane Johnson, Cheryl Luger, Sue Mackert, Pierce McNally, Adam Olson and Karen Stauber

CALL TO ORDER
Library Board President John Gibbs called the Hennepin County Library Board meeting of March 19, 2008 to order at 5 p.m. and welcomed all attendees.

APPROVAL OF AGENDA
Cynthia Steinke made a motion to approve the agenda which was seconded by Therese VanBlarcom. Motion was approved.

APPROVAL OF MINUTES
Claudia Kelly made a motion to approve the minutes of the February 27, 2008 Library Board meeting which was seconded by Patricia Izek. Motion was approved.

PUBLIC COMMENT
Steve Campagnola thanked the Board, Commissioners and all for reopening Webber Park Library and is enthused about plans for a new building. Cheryl Luger supports Board meetings in Minneapolis and suggested televising them. She is also interested in the Planetarium and expanded open hours.

WELCOME
John Gibbs introduced Commissioner Mark Stenglein who thanked Board members for their service and expressed the importance of their role on behalf of the County Board. Mr. Gibbs welcomed Athenaeum Board members Pierce McNally and Susan Mackert and mentioned the Board looks forward to working with them.

PROGRAM
Overview of Hennepin County - Hennepin County Administrator Richard P. Johnson

Richard Johnson expressed his appreciation to the Board for their commitment to County residents. It is an exciting time to serve, with the birth of a new organization and many opportunities to shape what Hennepin County Library will be in the future. He also acknowledged the admirable job staff are doing to implement the merger, noted libraries are clearly a priority for the County Board, and are critical public institutions that provide free services in high demand.
  • Mr. Johnson outlined change drivers on the horizon that will impact and challenge every Hennepin County Department. Issues driving change include: 1) fiscal challenges; 2) aging population; 3) diverse population and a diverse workforce; 4) multi-generational workforce; 5) urban vs. suburban service needs with constricted resources and increased demand; 6) information revolution and how technology impacts service; 7) sustainability, with major cost increases in energy. Board discussion included the impact of "baby boomer" retirements to Hennepin's workforce. Mr. Johnson confirmed a high rate of retirement is expected over the next five years and plans to respond are underway that include attracting workers in a competitive market and new uses of technology.
Hennepin County Budget Process
  • Mr. Johnson summarized the annual County Budget process which begins at the department level in April and is finalized mid-December with County Board approval. He explained the differences between capital (done through a bonding process) and operating (operating levy includes debt service) dollars.
  • Commissioner Stenglein commented on the range of services provided by the County and the support given to libraries. With an increase in the number of libraries and expanded service area, there are more challenges. The Library is part of Hennepin County's identity that provides an opportunity to be more visible in our communities.
  • Mr. Gibbs urged Commissioner Stenglein and Mr. Johnson to challenge Board members to maximize libraries during budget constraints. Mr. Johnson said there is a need to explore building use; we know we deliver great services at libraries and people are using them; are there other services we can provide (e.g., veteran services, foreclosure information)?
Mission and Vision - Carolyn Bacon, Bacon and Associates
Carolyn Bacon, Organizational Consultant provided an overview of the modified Mission and Vision process. Pre-work that includes research done in the last year on trends, best practices, challenges and opportunities, users' expectations, along with staff input, will be provided in a retreat setting between May 5-23. A small group will then craft the mission and vision for full Board discussion and approval. The Library Board's recommended Mission and Vision will be presented to the County Board for their approval. Board members will be contacted to determine availability in May.

Director's Report - Amy Ryan
  • Ms. Ryan introduced members of the Hennepin County Library Administrative Council in attendance: Deputy Library Director Lois Thompson, External Relations and Partnerships Division Director Jane Eastwood, and Operations Division Director Nancy Palmer. (Resource Services Division Director Sharon Charles was absent.)
  • 2008 Budget Review is currently underway at the Library to identify efficiencies in response to the budget deficit announced by the State.
  • Reminder: Public Library Association's National Conference takes place in Minneapolis March 25-29. More than 10,000 library staff, trustees and exhibitors from across the country will gather. Hennepin County Library will be showcased along with other regional libraries. Staff will be engaged with tours, panels and press conferences.
  • Pierce McNally and Susan Mackert hosted a tour of the Athenaeum special collections for the Library Foundation Board of Directors.
  • Ms. Ryan is providing Library updates to Minneapolis City Council members and Mayor. Council President Barbara Johnson invited the Library Board and Director to do an annual "State of the Library" address in the fall.
NEW BUSINESS
Proposed Visual Identity: Art Director Juli Bratvold

The design was shared and the process for gathering input from staff, the values, personality and goals for the identity were explained. Board members discussed the proposed design and Ms. Ryan explained the implementation plan is under development. Therese VanBlarcom made a motion to give concept approval to the visual identity presentation which was seconded by Cynthia Steinke; after discussion, the motion passed unanimously.

Nominating Committee Announced
The April Annual Meeting includes the election of Library Board officers. Mr. Gibbs announced the members of the Nominating Committee: David Pratt will continue to Chair with Cynthia Steinke, Patricia Izek and John Pacheco. The Nominating Committee will report to the Board on April 16, 2008.

ITEMS PREVIOUSLY ADDRESSED
"Ballpark Fund" Library Hours Expansion

Lois Thompson reviewed steps taken to expand library hours and next steps for final approval. Libraries that may be open 12-5 Sundays are: Augsburg Park, Brooklyn Park, Champlin, East Lake, Golden Valley, Hopkins, Hosmer, Minneapolis Central, North Regional, Oxboro, Rockford Road, St. Louis Park, and Westonka. C. Steinke made a motion to endorse the staff and County Board Committee's recommendation regarding Sunday hours resolution on Ballpark Fund Library Hours (06-8-467) that was adopted by County Board Committee at their meeting Tuesday, March 18, 2008; motion was seconded by Roger Hale. After discussion, the motion passed unanimously.

Revisions to Library Board Bylaws
The revisions presented to the Hennepin County Library Board Bylaws January 23, 2008 included a change to the number of members from seven to eleven and removal of the statement, "Terms have been staggered so that no more than three appointments expire on December 31 of any given year" from Article I, subsection one. John Pacheco made a motion to approve the Bylaws with two additional amendments to Article 5, subsection one: changing number three to four in the parenthetical, and the final sentence to "at least one month before the annual meeting." Motion was seconded by Therese VanBlarcom; following discussion, the motion passed.

ADJOURNMENT
There being no further business, the Library Board meeting of March 19, 2008 adjourned at 6:28 p.m. The next meeting is scheduled for April 16, 2008 at Brookdale Library, 6125 Shingle Creek Parkway, Brooklyn Center, MN.

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Holly Guncheon, Secretary