MINUTES OF
HENNEPIN COUNTY LIBRARY BOARD MEETING
July 28, 2010


The Hennepin County Library Board met Wed., July 28, 2010 at Central Library.
Present: Brandi Brown, Caitlin Cahill, John Gibbs, Sandy Johnson, Jill Joseph, Claudia Kelly, Kathleen Lamb, John Pacheco, Gary Thaden and Therese VanBlarcom
Hennepin County Staff: Sharon Charles, Tonya DePriest, Judith Friedrich, Constance Hill, Kelli Koob, Lois Langer Thompson, Lois Lenroot-Ernt, Melinda Ludwiczak, Michele McGraw, Barb McKenzie, Jodi Monson, Gail Mueller Schultz, Renee Reed, Char Sohlberg, Betsy Williams and Marilyn Zastrow
Public: Stu Wilson

CALL TO ORDER
President Therese VanBlarcom called the Hennepin County Library Board meeting of July 28, 2010 to order at 5:02 p.m.

APPROVAL OF AGENDA
Jill Joseph made a motion to approve the agenda which was seconded by Claudia Kelly. Motion passed.

CONSENT ITEMS
Claudia Kelly made a motion to approve the consent agenda which was seconded by Gary Thaden. Motion passed.

PUBLIC COMMENT No public comment.

PROGRAM REPORT
Library Volunteers, Hennepin County Library (HCL) Volunteer and Internship Coordinator Barb McKenzie. Ms. McKenzie reported on the success of the Library's volunteer program that included 2500 participants fulfilling 86,000 hours of service in 2009. She thanked Library and County Board members for their support and participation at four recent volunteer recognition events. Ms. McKenzie outlined the type of work done by library volunteers and added the current focus is on securing 100 Homework Hub volunteers to work in nine libraries this fall. Discussion followed.

PRESIDENT'S REPORT
Library and Foundation Board Representatives Group meeting. Meeting held June 24 included Dan Spiller, Lynn Carlson Schell and Stu Wilson from the Foundation; Therese VanBlarcom, John Pacheco and John Gibbs from the Library Board; and Library Director Lois Langer Thompson. The group is focused on finding ways to enhance efficiency and communication between the two Boards and will explore the type of input needed from HC Commissioners. Additional meetings are planned with County Board Chair Commissioner Opat and one other Commissioner attending (to be scheduled late September).
Strategic Planning update. President VanBlarcom updated the Board on HCL strategic planning to date and announced the outgoing president of the Public Library Association Sari Feldman will attend the Aug. 25 Board meeting to talk about the future of library service. Discussion followed. Mr. Pacheco suggested five white papers be produced on the following topics: collection; technology; HCL programs; financial information; and Friends of the Library. The suggested white papers would be a comprehensive, all-encompassing report on a single subject with touch points for the Board to consider as they explore the issues and background and lay out a strategic direction for the next three years. Ms. Thompson and Ms. VanBlarcom will further explore the suggestion in Aug. as they prepare for the Sept. 22 Board meeting discussion. Articles on big-picture library service issues have been collected for Board review and will be distributed prior to the Sept. Board work session at Brookdale Library.

DIRECTOR'S REPORT
Collection (eBook Launch). Lois Thompson noted the eBook launch was of interest to many people. First week statistics show almost everything went out and reserves built up. Comparisons included customers registered along with how use compares to audio music and video collections. Discussion followed. A timeframe for reviewing this collection/service has been scheduled in six months. Board members noted the value the review may have for other libraries and suggested this may be considered as a presentation by HCL staff at the 2011 MLA Conference. Collection Manager Gail Mueller Schultz added data shows customers living outside Hennepin are registering to use the collection. Ms. Kelly noted this trend is not surprising given the collection is location independent; something worth considering as we look to the future of digital copies.
June 2010 Statistics. Ms. Thompson reviewed statistics and noted the use of selected websites is being monitored.
Foundation Board meeting held July 27, 2010. President VanBlarcom and Ms. Thompson attended the meeting as ex-officios. Mr. Wilson and Ms. Thompson continue to work together to develop a more interactive process to prioritize the Library's funding needs. In 2011 we will use a hybrid of the old and new way. She recognized the framework is not in place but will be for 2012. When it is near completion, it will be brought to the Library Board. Ms. Thompson thanked Board members for their patience.
Preparation for Upcoming Library Board meetings. Commissioner Randy Johnson will attend the Aug. board meeting to present Hennepin County a Minnesota Leader. Commissioner Mike Opat will attend the Sept. board meeting to present a copy of a Minnesota Twins ballpark book and provide an update to the Library Board.
Preparation for Ms. Feldman's visit. Ms. Thompson requested information from Board members related to their needs before Ms. Feldman's visit. The meeting will include a presentation by the speaker with a question/answer period immediately following. If Board members have questions they would like to ask, please send them to Char Sohlberg or Lois Thompson prior to the August meeting. Mr. Pacheco asked Ms. Thompson to include the question, "How are larger metro area libraries benchmarked and how are they forecasting their service?"
August Events List updated. The ULC webinar, "It's the Experience that Matters" will be shown Aug. 10 from 12-1:30 p.m. at the Maple Grove Library.
Capital Projects. President VanBlarcom noted the Webber Park Library is on hold. She shared Commissioners' observations on construction projects and various items that can cause delays. Delays are not unusual due to location and partnership changes -- they simply take a fair amount of time so "on hold" does not mean a project has been permanently shelved.

PRESIDENT'S REPORT (RESUMED)
Legacy Funding. HCL Programming Manager Michele McGraw and MELSA Project Manager Melinda Ludwiczak provided a comprehensive overview of Legacy funding and answered questions on the law, MELSA expenditures, measuring outcomes, priorities, program and restrictions. Discussion followed. It was decided a small group would be formed to address Hennepin's Legacy Funding concerns and possible changes to the existing law. Commissioner Callison is Hennepin's representative on the MELSA Board of Trustees. Board members interested in serving on this small group were asked to e-mail President VanBlarcom as soon as possible. HCL project information is available on HCL's public website and includes a link to MELSA's website.

BOARD MEMBERS REPORTS
Claudia Kelly. The Commissioned Art Policy draft first read will be distributed prior to the Aug. Library Board meeting for discussion at the meeting. The initial committee discussion on the Collection policy will take place Thur., Aug. 12 at 3 p.m. at Hopkins Library. This meeting will include a facilitated brainstorming session to establish a framework for the broader collection policy discussion. All Library Board members are encouraged to attend.
Gary Thaden. Mr. Thaden noted the significance the HCL collection as a statewide resource and mentioned the use of legacy funding to support this important resource.
Jill Joseph. The Art Selection Committee met late June to evaluate the artists based on previously established criteria. Three finalists were selected for the exterior sculpture along with three for the interior, large art piece. Each artist will do a presentation to the Committee Sept. 1, 2010 where a decision is expected to be made. The goal is to have the art in place at the one year anniversary of the Maple Grove building opening. Ms. Joseph also reported on her attendance at the American Library Association in Washington D.C., the last week of June.
John Gibbs. Mr. Gibbs complimented President VanBlarcom on her skill in running the meeting. In response to Mr. Thaden's point about the significance of HCL's collection. He noted at the time of the consolidation, facts were presented to the legislature outlining its statewide impact. As we go into this planning process, we are reminded we are stewards of something much bigger than Hennepin County (which is significant in and of itself), we are a statewide resource. Ms. Thompson added staff at Central Library, led by Betsy Williams and Sharon Charles, are in the process of defining, "Areas of Excellence" and will begin marketing those areas, building partnerships and getting the word out to other HCL libraries. As the project progresses, this item will be brought back to the Library Board for a detailed description. Mr. Gibbs added his name is on the ballot for the Three Rivers Park District as this is his last year on the Library Board due to term limits.
Therese VanBlarcom. President VanBlarcom announced she had not received responses regarding the Board conference/travel from all members and therefore, the dollars will not be used. If you plan to attend the Minnesota Library Association (MLA) conference please notify President VanBlarcom as soon as possible. She also noted the Sept. Board meeting will be a longer work session, please note this on your calendar.

COMMITTEE REPORTS No committee reports.

UNFINISHED BUSINESS No unfinished business.

NEW BUSINESS No new business.

ADJOURNMENT
There being no further business, Sandy Johnson made a motion to adjourn the Library Board meeting at 6:47 p.m. which was seconded by Caitlin Cahill. The motion passed. The next Library Board meeting is August 25, 2010, Ridgedale Library, Robert H. Rohlf Meeting Room (street level), 12601 Ridgedale Drive, Minnetonka at 5 p.m.

 

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                               John Pacheco, Secretary
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