MINUTES OF
HENNEPIN COUNTY LIBRARY BOARD MEETING
NOVEMBER 18, 2009


The Hennepin County Library Board met Wed., Nov. 18, 2009 at Ridgedale Library.

Present: Brandi Brown, Holly Guncheon, Sandy Johnson, Jill Joseph, Claudia Kelly, Kathleen Lamb, David Pratt, Cynthia Steinke and Therese VanBlarcom
Hennepin County Staff: Bill Berg, Juli Bratvold, Meg Canada, Sharon Charles, Judith Friedrich, Walt Johnson, Heather Lawton, Lois Lenroot-Ernt, Melinda Ludwiczak, Jodi Monson, Jennifer Nelson, Nancy Palmer, Char Sohlberg and Lois Langer Thompson
Public: R. Kunace and Lucie Taylor

CALL TO ORDER
President Therese VanBlarcom called the Hennepin County Library Board meeting of Nov. 18, 2009 to order at 5:03 p.m., and welcomed attendees.

APPROVAL OF AGENDA
Jill Joseph made a motion to approve the agenda which was seconded by Sandy Johnson. Motion passed.

CONSENT ITEMS
Claudia Kelly made a motion to approve the consent agenda which was seconded by Sandy Johnson. Motion passed. Holly Guncheon acknowledged donations received totaling more than $30,000 from the Library Foundation, Friends of the Library and others - congratulations and thank you all for your work on behalf of Hennepin County Library (HCL).

PUBLIC COMMENT No public comment.

AWARD RECOGNITION
Ms. VanBlarcom welcomed Librarian Walt Johnson and Senior Librarians Heather Lawton and Melinda Ludwiczak. She thanked them for their efforts that resulted in an exhibit at Central Library which won a Minnesota History Award for "Minnovation: 150 Years of Ingenuity." The award recognizes excellence in the field of local history. Honorees were presented with a certificate from the Library Board and the plaque they received will be on display in the HCL Administration reception area.

INNOVATION HIGHLIGHT: SOCIAL NETWORKING TOOLS
Senior Librarian Meg Canada provided an overview of social networking tools and how they are used at HCL to: 1) build awareness, promote the library, its programs and services; 2) manage the library's brand and reputation (includes accuracy of information about HCL); 3) serve as experts by being the provider of choice for the community for research, information requests, programs; 4) make changes suggested by customers to improve the library website or services; 5) provide a venue for customer-contributed content; 6) reach new and inactive customers. Discussion followed. A list of upcoming social networking training sessions will be forwarded to Library Board members.

PRESIDENT'S REPORT
  • Ms. VanBlarcom outlined revisions to the list of 2010 Library Board meetings with locations that easily accommodate set-ups and a change in the schedule to shorten the gap between the last meeting of 2009 and first meeting of 2010. Kathleen Lamb made a motion to approve the revised 2010 Library Board meeting schedule which was seconded by Jill Joseph. Motion passed. Ms. Thompson will send an e-mail packet of updates to Board members in December and a meeting will be called if necessary.
  • 2010 conference dates were announced and Ms. VanBlarcom asked Board members to let her know if they are interested in attending any of them. Early-bird registration for the Public Library Association conference must be postmarked by Dec. 16.
  • Ms. VanBlarcom reported on the successful Northeast Library renovation kick-off event attended by Commissioner Stenglein.
  • Friends and Volunteer recognition events were attended by several Commissioners and nearly 300 friends and volunteers. The value of the support provided by library friends and volunteers cannot be over-stated.
DIRECTOR'S REPORT
  • Community connections:
    - Citizen Advisory Board applications will be accepted through Dec. 31, 2009; three members' terms expire the end of 2009
    - One-Read event was held at Adult Corrections Facility; thanks to support from the Library Foundation
    - Golden Valley Library Kinetic Art Sculpture event was held with Commissioner Stenglein and Mayor Loomis in attendance
    - Ms. Thompson will speak to the Edina Kiwanis Club about the library merger Nov. 24
  • Capital projects:
    - Walker Library Community Advisory Committee website has been established and a link will be forwarded to Board members
    - Planetarium Society is currently working on functional programming and fundraising
    - Public Art Committees for Plymouth and Maple Grove libraries will meet soon; a synopsis of the Library Board policy was provided
    - Central Library wing roof improvements are expected soon, exterior signage will include "Hennepin County Library-Central Library", work is underway to improve interior signage, open hours will be posted inside the atrium. Piano room construction is underway.
  • 2010 Budget:
    - The Capital Budget Task Force and fee/fine hearing was attended by Cynthia Steinke and Lois Thompson. Discussion centered on managing all 19 library projects and a discussion of bicycle storage at the Government Center followed. - County Board amendments are scheduled Nov. 30 and Dec. 2; legacy dollars from MELSA for the Library will be included
  • County connections:
    - The Library is involved with the County Attorney Office's truancy intervention program. Through Libraries+You referral program, students are given an opportunity to stay out of "the system." Three library visits are scheduled, youth learn of library resources, volunteer their time and get a library card. This collaborative program has been successful and is expected to continue.
    - Senior/aging population group has started to look at how we are going to address changing demographics.
    - Department Director's retreat-identified prominent county initiatives (medical care, e-Government, use of volunteers)
  • Library Foundation of Hennepin County
    - Pen Pals luncheon for author selection was held; Kevin Kling Talk of the Stacks was well-attended with two filled overflow rooms
    - Library Foundation Bylaw revisions will be adopted in December. They are expected to include an ex-officio member from the Library Board (President or her/his designee); the Foundation has also started their strategic planning process
  • Other
    - Library strategic planning is being led by Jennifer Nelson; a request will come to the Library Board in the near future to determine how you would like to be involved
    - Athenaeum - lease details are underway - timeline still to be determined
    - Employee forums have been scheduled to talk about strategic planning and public website redesign
    - Editorial appeared in Star Tribune on the Library last week; in the next 6-8 weeks, the library will propose an article on HCL's accomplishments and success two years after the merger
    - Library Board collection policy will be addressed early 2010
BOARD MEMBER REPORTS
  • In relation to the revised Library Board Policy 16: Reserving and Using Public Gathering Places, Ms. Lamb asked staff to examine the question of whether the library is subsidizing the use of spaces to determine cost of providing free space to the public in 2010
  • Brandi Brown reported on her visit to the Adult Corrections Facility and the Read-to-Me Program. She encouraged others to visit. Schedule information will be forwarded to Board members; to schedule contact Char Sohlberg as clearance must be obtained one week in advance
COMMITTEE REPORTS
  • Program/Policy Committee Chair Cynthia Steinke noted Library Board Policy 18: Policy Review Policy was distributed as a first read. If there are no revisions communicated, this will be on the consent agenda at the Jan. 13, 2010 Board meeting. Discussion followed regarding committee quorums. Ms. VanBlarcom noted a quorum is a majority of the group; given the Program/Policy Committee has four members, they are to operate under a quorum of three until confirmation is received from the County Attorney's office. Ms. Lamb suggested Chuck Salter be invited to the January meeting to provide a refresher for Board members on open meeting law and quorum requirements. The next Program/Policy Committee meeting is Fri. Jan. 22, 1-3 p.m. at East Lake Library.
UNFINISHED BUSINESS No unfinished business.

NEW BUSINESS No new business.

ADJOURNMENT
There being no further business, Cynthia Steinke made a motion to adjourn the Library Board meeting at 6:14 p.m. which was seconded by Sandy Johnson. The motion passed. The next Library Board meeting is Jan. 13, 2010, Central Library at 5 p.m.

 

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John Pacheco, Secretary