MINUTES OF
HENNEPIN COUNTY LIBRARY BOARD MEETING
November 17, 2010


The Hennepin County Library Board met Wed., November 17, 2010 at Ridgedale Library.
Present: Caitlin Cahill, Holly Guncheon, Jill Joseph, Claudia Kelly, Kathleen Lamb, and John Pacheco
Hennepin County Staff: Bill Berg, Dana Bjerke, Sharon Charles, Judith Friedrich, Sue Haise, Edward Hathaway, Teresa Jepma, Kelli Koob, Lois Lenroot-Ernt, Michele McGraw, Janet Mills, Gail Mueller Schultz, Bill Rodgers, Sarah Rosenblum, Wayne Schneiderman, Char Sohlberg, Lois Langer Thompson and Ardis Wiley
Public: Julia Wallace

CALL TO ORDER
Vice President Claudia Kelly called the Hennepin County Library Board meeting of Nov. 17, 2010 to order at 5:10 p.m. and welcomed attendees.

PUBLIC COMMENT
Minneapolis resident Julia Wallace request the Library Board consider including the city they reside in on the library's public website.

PROGRAM REPORT
Ridgedale Librarians Dana Bjerke and Sue Haise highlighted initiatives that showcase the library as a community gathering space. They described interactive areas where children and parents can play together (play has been shown to improve math, reading and social skills in children). At the end of shelving ranges in the non-fiction collection, customers see quotes and excerpts to also help feed the curiosity of adults. Displays may include women and art that corresponds with a program on women artists. This type of focused activity contributes to positive learning outcomes and encourages customers of all ages to linger and learn at the library.

APPROVAL OF AGENDA
A quorum of the Library Board was in attendance at 5:18 p.m. Kathleen Lamb made a motion to approve the agenda which was seconded by Jill Joseph. Motion passed.

CONSENT ITEMS
Jill Joseph made a motion to approve the consent agenda with one amendment to the 2011 Library Board Monthly meeting dates/locations noting the American Library Association's annual conference in 2011 is in New Orleans. The motion, as amended, was seconded by Caitlin Cahill. Motion passed.

DIRECTOR'S REPORT
  • Library Director Lois Thompson reported on a presentation from Philadelphia U-turn, an initiative that resulted in improved high school graduation rates. Hennepin County expects similar improvement in graduation rates through the A-Grad initiative currently underway.
  • A gift of books for Hennepin County Library from sister-city Ibaraki, Japan will be shared with the Library Board for formal acceptance at the January 2011 Library Board meeting.
  • At Ms. Thompson's request, Library Services Division Manager Sharon Charles provided an update on The Minneapolis Athenaeum. The Athenaeum and HCL are currently operating under a draft agreement outlined by both parties in July 2009. The formation of an HCL/Athenaeum Administration and Planning team is considered the next step. The team is to be comprised of one member from the following entities: Library Board, Athenaeum Board and Library Administration. Sue Mackert and Helen Cleveland are the co-chairs of the Athenaeum Board. A lease agreement (reviewed by the County Attorney) was recently sent to the Athenaeum Board from Hennepin County which is related to the use of space in a county facility. Discussion followed with Ms. Lamb expressing concern about separating the operating agreement from the lease agreement; in her opinion, they should be considered as one agreement. The requested information will be provided to Ms. Lamb.
  • Library Resources Division Manager Bill Rodgers provided an overview of the use of eBooks by customers in the last four months and presented a staff recommendation to continue to offer eBooks at no charge to customers with the understanding staff will continue to explore emerging cost recovery options. Mr. Rodgers added an eBook supplier recently added 15,000 eBooks to HCL's collection at no cost which expands the current collection available to customers. He also noted the publishing industry is grappling with various issues (similar to those experienced by the music industry 3-4 years ago). Discussion followed. HCL will move forward with an expanded eBooks collection at a time of the year when interest is expected to increase as devices are considered to be a popular purchase over the next few weeks at no charge to customers.
PRESIDENT'S REPORT
  • As requested by Ms. Kelly, Ms. Thompson to provide an update on HCL's Strategic Plan that included input from the Library Board's October 30, 2010 retreat and the County Board's November 4, 2010 briefing. Discussion followed on the timeframe being lengthened to a 15 year long-range plan as suggested by the County Board along with a request from Commissioners for bold statements that clarify goals related to what HCL wants to accomplish by developing partnerships with communities and schools, the role of technology, collections, space and programs. Commissioners felt there should be less focus on legacy funding. Discussion followed with some modifications suggested in relation to being part of the community and stating HCL's leadership role in libraries. Work on the HCL strategic plan will continue with members of the Library Strategies work group and this item will be included on the agenda at the January 2011 Library Board meeting.
COMMITTEE REPORTS
Program/Policy Committee chair Ms. Kelly reported the committee met to tour areas of the collection at Central Library on Nov. 17 prior to the regularly scheduled Library Board meeting. The tour was interesting for all and committee members will focus on aspects of the archival collection.
Legacy Committee spokesperson Ms. Joseph noted President VanBlarcom forwarded recommendations from the committee to the County Board of Commissioners and this follow-up was appreciated.

UNFINISHED BUSINESS No unfinished business.

NEW BUSINESS No new business.

ADJOURNMENT There being no further business, Caitlin Cahill made a motion to adjourn the Library Board meeting at 6:02 p.m. which was seconded by Jill Joseph. The motion passed. The next Library Board meeting date was changed to January 26, 2011, Central Library, Doty Board Room, 300 Nicollet Mall, Minneapolis, MN 55401 at 5 p.m.

 

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                               John Pacheco, Secretary