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Library Board Executive Committee February 17, 2010 Meeting Summary

Library Board Members Therese VanBlarcom, President Claudia Kelly, Vice President John Pacheco, Secretary Brandi Brown John Gibbs Holly Guncheon Sandy Johnson Jill Joseph Kathleen Lamb Cynthia Steinke Library Director Lois Langer Thompson

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Attendees: Library Board members: President Therese VanBlarcom, Vice President Claudia Kelly, Secretary John Pacheco, past-President John Gibbs and Jill Joseph Budget & Finance Committee Chair. Staff: Director Lois Langer Thompson, Jennifer Nelson and Char Sohlberg. Public: Bacon and Associates Carolyn Bacon, Capstone Project Members Diane Leider and Timothy Stolz

Welcome and Approvals

President VanBlarcom called the meeting to order at 4:45 p.m. with a quorum in attendance. Claudia Kelly made a motion to approve the agenda; seconded by John Pacheco. Motion passed. Ms. Kelly made a motion to approve the summary of the Jan. 4, 2010 Executive Committee meeting; seconded by John Pacheco. Motion passed. President VanBlarcom asked attendees to introduce themselves. Mr. Pacheco noted items from the January meeting were not included on the agenda and Ms. VanBlarcom recognized the meeting was shortened to one hour to address only regular business items and the Strategic Plan initiative; items on the previous agenda would be on the agenda at the March 8, 2010 meeting.

Hennepin County Library Strategic Plan

Lois Langer Thompson summarized strategic planning efforts that include an active role by Library Board members that is welcome. John Pacheco reviewed mandated Library Board roles. Carolyn Bacon from Bacon and Associates shared the process framework (relationships, planning template and timeline) and asked for Executive Committee feedback to articulate the roles before presenting the plan to the full Board for their endorsement. A kick-off meeting with a "futurist" guest speaker is planned followed by working sessions with Library Board members. Three scenarios were presented:

· Two 3-4 hour Library Board workshops. The first on Mission, Vision and Key Results followed by the second on Strategic Focus Areas; both attended by the Library Board, representatives from the County Board and library leadership.

· One 3-4 hour Library Board workshop that combines Mission, Vision, Key Results and Strategic Focus Areas to be attended by the Library Board, representatives from the County Board and library leadership.

· One 3-4 hour Library Board workshop recognizing the current Mission, Vision that is in place. Workshop emphasis would be on Key Results at a high, strategic level with outcomes that provide overall direction for staff planning, implementation and evaluative components for operational-level strategic focus areas. This workshop would be attended by Library Board members, County Board representatives and Library leadership.

Discussion followed. A majority of Committee members were in favor of the third option. John Gibbs recognized there are three Library Board appointments to be made by the County Board, and suggested the schedule be determined after the appointments are announced. Attendees agreed new and outgoing Board members should be invited to participate. Ms. Bacon will present information to the full Library Board at their Feb. 24, 2010 meeting. The final plan would be endorsed by the full Library Board and approved by the County Board of Commissioners.

February 24, 2010 Library Board Agenda

Agenda was set by the Library Board President. Mr. Gibbs noted he is unable to attend the Library Board meeting Wed., March 17, 2010.

Adjournment

Claudia Kelly made a motion to adjourn the committee meeting at 6:10 p.m.; which was seconded by John Pacheco. Motion passed.

Updates/Next Steps

Draft meeting summary will be forwarded to members to be approved at March 8, 2010 meeting.

March committee meeting agenda topics: revised committee structure chart; Mr. Pacheco-Library Board Strategic Plan; set March 17, 2010 Library Board agenda.

Next meeting: Mon., March 8, 2010 at HCL Administrative Offices, Ridgedale Library, Robert H. Rohlf Meeting Room in Minnetonka, 4:30-6 p.m.

Approved March 8, 2010