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Library Board Budget & Finance Committee June 11, 2009 Meeting Summary

Library Board Members Therese VanBlarcom, President Claudia Kelly, Vice President John Pacheco, Secretary John Gibbs Holly Guncheon Roger Hale Patricia Izek Jill Joseph Kathleen Lamb David Pratt Cynthia Steinke Library Director Lois Langer Thompson

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Attendees: Library Board members: Committee Chair Jill Joseph, Roger Hale and Kathleen Lamb

Staff: Director Lois Langer Thompson, Nancy Palmer, Lois Lenroot-Ernt and Marilyn Zastrow

Welcome and Approvals

Chair Jill Joseph welcomed attendees. Kathleen Lamb made a motion to approve the agenda; seconded by Jill Joseph. Motion passed. Ms. Lamb made a motion to approve the meeting summary of May 7, 2009; seconded by Jill Joseph. Motion passed.

2010-2024 Capital Budget Priorities Discussion

Capital Projects Manager Lois Lenroot-Ernt explained the 2010 Capital Budget prioritized summary of capital project requests document clarifying which projects are primarily Property Services, Central IT, or the Library’s responsibility. She noted Southdale Library was removed from the priority list and additional information about the Excelsior Library from received at the County Board briefing will be shared with the full Library Board on June 24, 2009.

A sampling of Library facility assessments was provided and discussed. The goal is to review the next version of the Capital Plan Discussion document frequently. It will become a flexible document that reflects changes in projects and priorities in relation to the economic environment. The Library presents its request to the Capital Budget Task Force, Mon., Aug. 17 at 1:30 p.m. and all Library Board members are invited to attend.

2010 Operating Budget Request

Nancy Palmer reviewed the 2010 Operating Budget Outlook (4% reduction). Discussion followed and included the impact on the operating budget when new libraries are opened (Plymouth and Maple Grove) and evaluating library efficiencies (ratios of number of staff per hour, open hours to circulation and facility s.f., staffing levels, etc.). Ideas were presented to staff for the Library's budget submission to County Administration. The full Library Board will receive a 2010 operating budget update at the July 22 meeting.

Action Items

· Next meeting date confirmed, Mon., July 6, 4:30-6:00 p.m. Central Library Doty Board Room; joint meeting with Executive Team Committee

· Additional meeting date confirmed, Thu., Aug., 13, 4:30-6:00 p.m. Central Library Doty Board Room

· County Board briefing information regarding Excelsior will be forwarded to members of this meeting

· Facility assessments will be reviewed by staff and forwarded to members of this meeting one week prior to the next meeting for review

· Draft meeting summary will be forwarded to members to be approved at their next meeting.

Approved 9.14.09