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Library Board Executive Committee July 6, 2009 Meeting Summary

Library Board Members Therese VanBlarcom, President Claudia Kelly, Vice President John Pacheco, Secretary John Gibbs Holly Guncheon Roger Hale Patricia Izek Jill Joseph Kathleen Lamb David Pratt Cynthia Steinke Library Director Lois Langer Thompson

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Attendees: Library Board members President Therese VanBlarcom, Secretary John Pacheco, past President John Gibbs,

Jill Joseph and Roger Hale; staff Director Lois Langer Thompson, Nancy Palmer, Lois Lenroot-Ernt, Judith Friedrich and Char Sohlberg

Welcome and Approvals

President Therese VanBlarcom called the meeting to order at 1:04 p.m. and Claudia Kelly joined the meeting by speaker phone. Jill Joseph made a motion to approve the agenda; seconded by John Pacheco. Motion passed. Ms. Joseph made a motion to approve the summary of the June 8, 2009 Executive Committee meeting; seconded by Roger Hale. Motion passed.

2010 Operating Budget Request Overview

Library Operations Division Manager Nancy Palmer led the discussion on the 2010 Operating Budget Request. Ms. Palmer explained the ongoing operating expenses, Property Tax requirement and the required reduction for 2010 of 4%. Revenues from MELSA and estimated expenditures related to employer PERA contributions, health insurance and Property Services were outlined. Other program and revenue changes in 2010 included the use of ballpark sales tax revenue for new hours and merger transfer funds. In addition, estimated expenditures in 2010 related to the opening of new libraries in Maple Grove and Plymouth were addressed. A request was made for staff to identify revenue related to the expansion of the property tax levy as a result of the merger. Discussion followed.

A strategic plan and subsequent service plan to set a new course for HCL with assistance from an outside consultant or Hennepin County Research Planning and Development Department staff was discussed. The work of the Director currently underway-policy and tactical strategies along with labor partners was acknowledged. Recognizing challenges as opportunities and thinking creatively can result in compelling, strong alternate funding streams within established County accounting standards in areas such as collection, technology, open hours, etc. Discussion followed.

Overview of Mission Statement

The status of establishing a new mission statement was discussed and staff will complete the work. Library Board Executive Committee will review the staff recommendation and present it to the full Library Board for action.

Meeting with County Board Chair Mike Opat

President VanBlarcom and Lois Langer Thompson will meet with County Board Chair Mike Opat, July 20, 2009 regarding a conversation and/or joint meeting with the County Board and Library Board. Members are invited to contact either Ms. VanBlarcom or Ms. Thompson with comments/questions for Commissioner Opat prior to July 20.

Invitation and Role of Library Board at Events

Not addressed due to time constraints but will be at the next Executive Committee meeting, August 10 from 4:30-6 p.m. at Central Library, Doty Board Room.

Adjourn

John Pacheco made a motion to adjourn the meeting at 2:31 p.m.; motion was seconded by Jill Joseph. Motion passed.

Action Items

Draft meeting summary will be forwarded to members to be approved at their next meeting.

Revenue related to the expansion of the property tax levy as a result of the merger will be further examined by staff.

The 2010 Library Operating Budget request submitted by the July 2 deadline will be revised based on discussion points from this meeting. Staff will update the original submission and notify Allen Rezac, Office of Budget & Finance.

Next meeting is Mon., August 10, 2009 at Central Library, Doty Board Room, 4:30-6:00 p.m.

Approved 9.14.09