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Library Board Program Policy Committee August 21, 2009 Meeting Summary

Library Board Members Therese VanBlarcom, President Claudia Kelly, Vice President John Pacheco, Secretary Brandi Brown John Gibbs Holly Guncheon Sandy Johnson Jill Joseph Kathleen Lamb David Pratt Cynthia Steinke Library Director Lois Langer Thompson

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Attendees: Library Board members Chair Cynthia Steinke, Claudia Kelly, David Pratt and Holly Guncheon via speaker telephone; staff Judith Friedrich and Char Sohlberg

Welcome and Approvals

Chair Steinke called the meeting to order at 1:05 p.m. and welcomed attendees. Claudia Kelly made a motion to approve the meeting summary of June 19; seconded by David Pratt. Motion passed. David Pratt made a motion to approve the agenda; seconded by Claudia Kelly. Motion passed.

Old Business

· The discussion of the Fee and Fine Policy was accelerated to follow the County Board hearing/approval process. The County Board's public hearing on fees is expected to occur in October with final approval given by the Commissioners at their last meeting in December.

· Ms. Friedrich led a first committee review of the policy outlining changes; discussion followed and suggested changes to meeting room fees were incorporated into the draft. Two requests for future consideration were made:

o Ms. Kelly suggested staff explore the use of vending machines to dispense portable data storage devices for the public rather than adding expense and responsibility to staff workload

o Mr. Pratt requested Best Seller Express be provided as a program report at a future Library Board meeting

· Following the meeting, a copy of the revised draft was e-mailed to the full Library Board for discussion at the August 26, 2009 Library Board meeting. After discussion by the full board, approval is expected in September when the Fee and File Policy will move to the consent agenda at the Sept. 23, 2009 Library Board meeting. This timeline allows the policy to be included in the broader County Board process. Mr. Pratt made a motion to approve the draft as amended and advance the draft Fee and Fine Policy to the full Library Board August 26, 2009; motion was seconded by Ms. Kelly; motion passed.

Chair Steinke acknowledged the enormous amount of research and the thoughtful process done by Ms. Friedrich to prepare the draft for the committee and thanked her for her work.

New Business

No new business.

Adjourn

Claudia Kelly made a motion to adjourn the committee meeting at 2:16 p.m.; motion was seconded by David Pratt; motion passed.

Action Items

· On Aug. 21, 2009 (after the committee meeting) staff will forward amended Fee & Fine draft based on meeting discussion to the full library board for review prior to Aug. 26, 2009 Board meeting with approx. timeline of County Board hearing/approval process.

· Staff will draft Aug. 21, 2009 meeting summary for Program/Policy Committee approval at the Sept. committee meeting.

· Next policies: Meeting Room Use; initial discussion on Data Privacy; and complete Internet Use.

· Next meeting of Program/Policy Committee is Sept. 18, 1-2:30 p.m., Ridgedale Library Administrative Offices, Director's Conference Room.

Char Sohlberg

Approved Sept. 18, 2009