Library Board Program Policy Committee
September 18, 2009

Meeting Summary
Library Board Members
Therese VanBlarcom, President
Claudia Kelly, Vice President
John Pacheco, Secretary
Brandi Brown
John Gibbs
Holly Guncheon
Sandy Johnson
Jill Joseph
Kathleen Lamb
David Pratt
Cynthia Steinke

Library Director
Lois Langer Thompson


Attendees:           Library Board members Chair Cynthia Steinke, Claudia Kelly, David Pratt and Holly Guncheon; staff Judith Friedrich and Marilyn Zastrow


Welcome and Approvals

Chair Steinke called the meeting to order at 1:05 p.m. and welcomed attendees. Holly Guncheon made a motion to approve the agenda; seconded by David Pratt. Motion passed.  Holly Guncheon made a motion to approve the meeting summary of August 21; seconded by David Pratt. Motion passed. 


Program/Policy Committee

·   The committee’s charge and work plan for the remainder of 2009 was discussed.  The committee will continue to focus on policy development.  Unifying the policies helps set the direction for the library’s program of services. Ms Friedrich handed out Hennepin County Library Board Policies: Policy Review and Consolidation Plan which provides the committee’s progress to date. Ms. Kelly added that the Executive Committee would be discussing the committee structure at their next meeting. 


Old Business

·   The Draft Fee and Fine Policy was reviewed and discussed. Committee members received no comments from Library Board members. Holly Guncheon made a motion to approve the policy and advance it to the consent agenda for the Library Board’s September 23, 2009 meeting; seconded by David Pratt. Motion passed.   

·   Ms. Friedrich led a discussion on the Meeting Room and Facility Use Policy. She reviewed the initial Committee discussion held in March and led a discussion on how to establish priorities, limitations and regulations for use as a way to manage the demand for this service—demand that outstrips the resources available.  Ms Guncheon suggested that meeting rooms can be used as a way to draw people into the library and discover the services available there.  Ms Friedrich distributed the following documents: Library Board Program and Policy Committee Discussion Meeting Room and Facility Use Policy Discussion, and Meeting Rooms: An Interpretation of the Library Bill of Rights, published by the American Library Association


Next Steps

Ms. Friedrich will draft a Meeting Room and Facility Use Policy for next meeting and possibly an Internet Use Policy.  Committee members will read the Internet Use Policy and come prepared for discussion.



Holly Guncheon made a motion to adjourn the committee meeting at 2:10 p.m.; motion was seconded by David Pratt; motion passed.


Action Items

·   Fee and Fine Policy will be added to Consent agenda for Sept. 23 Library Board meeting.

·   Staff will draft Sept., 2009 meeting summary for Program/Policy Committee approval at the Oct. committee meeting.

·   Next policies:  Meeting Room Use; continued discussion on Internet Use.

·   Next meeting of Program/Policy Committee is Oct. 16, 9-11 a.m., Ridgedale Library Administrative Offices, Director's Conference Room. 




Approved Oct. 16, 2009