 www.hclib.org |
Library Board Officers & Past President November 18, 2008 Meeting Summary |
Library Board Members Patricia Izek, President Therese VanBlarcom, Vice President John Pacheco, Secretary John Gibbs Holly Guncheon Roger Hale Jill Joseph Claudia Kelly Kathleen Lamb David Pratt Cynthia Steinke Interim Library Director Lois Langer Thompson |
Attendees: Library Board members
President Patricia Izek, Vice President Therese VanBlarcom, Secretary John
Pacheco; staff Interim Library Director Lois Langer Thompson and Marilyn
Zastrow
Welcome and Summary of Committee
Discussions
President Patricia
Izek summarized previous discussions at the Sept. 23 Officers and past President
meeting and Oct. 22 Library Board meeting which included a request to define the
proposed committee responsibilities and structure.
Committee Structure
President
Patricia Izek led the discussion on the proposed Library Board committee
structure and moving the process forward.
As part of the discussion, the impact additional committee meetings may
have on attendees was mentioned. Attendees recognized an eleven-member board
may be more effective and involved at a higher level if committees comprised of
less people met and reported to the full Board. To address the concern about
increasing the frequency and number of meetings, combining existing responsibilities
for efficiency and to reduce the number of Library Board committees was
suggested.
The Executive
Committee proposed the following
·
Combine
individual Program and Policy committees into a Program/Policy committee
·
Nominating
committee will continue to meet once annually as noted in Bylaws
·
Executive
committee will review Bylaws and address recommended changes
·
Executive
committee meets as needed on critical issues
·
Membership:
eleven Library Board members would be appointed to three committees; with a
breakdown of four, four, and three members per committee; with the chair of
each committee reporting to the full board
·
Program
committee would clarify programs and their recommendations would proceed to
Budget & Finance committee for a decision on fundraising (may include
private funding)
Next steps
·
Revisions
will be made to the committee drafts to include outcomes. Revised drafts will be presented at the
Library Board meeting Wed., Nov. 19
·
A
draft organization chart of Library Board committees will be developed and
include the following committees: Budget
& Finance, Programs/Policy, Nominating, Executive and Ad-hoc committees
(currently Athenaeum subcommittee and any other future committees such as a possible
Planetarium subcommittee) to also be presented to the full Board Wed., Nov. 19
·
Committees
will decide when and where to meet
Proposed 2009 Library Board meeting
dates
The history
of meeting locations and 41 library sites was discussed. The intent to tour libraries before and/or
after meetings has not occurred regularly due to members' busy schedules and
travel time. President Izek suggested holding monthly Board meetings at Ridgedale
Library recognizing it as the headquarters for Hennepin County Library. A single location standardizes the meetings,
reducing confusion for public who may wish to attend. A decision was made to
include reports from libraries at monthly Library Board meetings. The dates and
recommended location for meetings in 2009 will be presented to the full Library
Board for approval Wed., Nov. 19.
Documents
attached:
Committee
descriptions and organizational chart
Marilyn Zastrow/Char
Sohlberg
Approved 12
10 08
www.hclib.org |
Library Board Standing Committee Budget & Finance |
Library Board Members Patricia Izek, President Therese VanBlarcom, Vice President John Pacheco, Secretary John Gibbs Holly Guncheon Roger Hale Jill Joseph Claudia Kelly Kathleen Lamb David Pratt Cynthia Steinke Interim Library Director Lois Langer Thompson |
Committee: Library Board Budget &
Finance Committee
Frequency: Meets quarterly (or as needed)
based on the County's budget preparation timeline
Charge: The Budget & Finance
Committee of the Hennepin County Library Board provides strategic planning and financial
oversight during annual budget preparation
Purpose: Budget & Finance
Committee will gather and provide information to the public, staff, and
The
Committee structure allows the Board more interaction with staff related to
budget requests to provide a deeper and broader understanding of library
services, programs, and finances to inform and recommend action by the full
Library Board
The
Budget & Finance Committee would review gifts and donations, complex gift
receipts, and the overall acceptance of restrictive gifts (real purpose vs.
perception of purpose)
Outcomes: Acceptance
of gifts
Recommendations
to the
Fundraising
goals; strategies with the Foundation of Hennepin County Library, local Friends
groups, and others.
Draft
C. Sohlberg
9 23 08 Officer Recommended Standing
Committees
Approved 12 10 08
www.hclib.org |
Library Board Standing Committee Executive |
Library Board Members Patricia Izek, President Therese VanBlarcom, Vice President John Pacheco, Secretary John Gibbs Holly Guncheon Roger Hale Jill Joseph Claudia Kelly Kathleen Lamb David Pratt Cynthia Steinke Interim Library Director Lois Langer Thompson |
Committee: Library Board Executive
Committee
Frequency: Meets as needed
Charge: The Executive Committee
of the Hennepin County Library Board addresses strategic system-wide issues
with the Library Director and makes recommendations to the full Hennepin County
Library Board and/or Hennepin County Board of Commissioners
Purpose: The
Committee will establish an annual joint meeting with the
The
Committee is responsible for overall Library Board Strategic Planning process
Partnership
role with the Library Foundation of Hennepin County
Outcomes: Partnership
with Library Foundation of
Recommendations
for Bylaws changes
Strategic
planning process
Draft
C. Sohlberg
9 23 08 Officer Recommended Standing
Committees
Approved 12 10 08
www.hclib.org |
Library Board Standing Committee Program/Policy |
Library Board Members Patricia Izek, President Therese VanBlarcom, Vice President John Pacheco, Secretary John Gibbs Holly Guncheon Roger Hale Jill Joseph Claudia Kelly Kathleen Lamb David Pratt Cynthia Steinke Interim Library Director Lois Langer Thompson |
Committee: Library
Board Program/Policy Committee
Frequency: Meets
quarterly or as needed
Charge: The
Program Committee of the Hennepin County Library Board provides the Library
Board with a comprehensive overview of existing and emerging library programs,
policies, and services
Purpose: The
Committee structure provides a deeper and broader understanding of library
services, collection, programs, partnerships & collaborations
The
Program Committee may provide outreach with existing programs, explore and/or
compare statistic such as library visits and circulation, and would allow staff
recognition or to highlight a variety of specific programs
The
Program Committee oversees requests for public art and makes recommendations
for Library Board action
Outcomes: Make
recommendations for Library Board Policies to full board
Establish
measures to evaluate programs for best practices to ensure Hennepin County
Library is a premier library system
Draft
C. Sohlberg
9 23 08 Officer Recommended Standing
Committees
Approved 12 10 08