Library Board Budget & Finance Committee
December 7, 2009
|Library Board Members
Therese VanBlarcom, President
Claudia Kelly, Vice President
John Pacheco, Secretary
Lois Langer Thompson
Attendees: Library Board Committee members: Committee Chair Jill Joseph, Kathleen Lamb and Brandi Brown; also in attendance John Pacheco. Staff: Nancy Palmer and Char Sohlberg
Welcome and Approvals
Chair Joseph called the
meeting to order at Kathleen Lamb made a motion to approve the agenda;
seconded by Brandi Brown. Motion passed. Ms. Lamb made a motion to approve the
meeting summary of
2010 Library Operating Budget Request Amendments
Committee members discussed Commissioner Opat's comments on the merger process and condition of library buildings. Information on the status of the Library's revised capital plan was requested. Future Budget & Finance Committee meetings will address issues raised.
Operations Division Manager Nancy Palmer reviewed amendments that impact the Library's budget request.
· Administrator amendment No. 4 recognizes state grant funding earmarked for environmental and cultural preservation. Projects financed by this "Legacy" funding are to support the state's interests in the arts, cultural heritage, MN history and literacy.
· Administrator Amendment No. 20 adjusts all county department budgets consistent with updated wage and health insurance information. Agreements between Hennepin County Labor Relations Dept. and AFSCME bargaining units were reached. In addition, final agreements on health insurance rates resulted in savings from initial estimates.
Discussion followed the summary of the amendments.
Committee members recognized the need for an updated capital plan. Preparation
is needed in the event additional budget reductions are required in 2009 should
Governor Pawlenty decide to unallocate County Program Aid. That decision must be made prior to
2010 Library Board Budget & Finance Committee Meeting Schedule
Future meetings were discussed and John Pacheco suggested a Committee of the Whole meeting be scheduled to address budget considerations/priorities. Chair Joseph scheduled three meetings of the Budget & Finance Committee in January and February: before Executive Committee meetings Mondays, Jan. 4, and Feb. 8, at Ridgedale Library (to be confirmed pending Mr. Pacheco's discussion with President VanBlarcom); and before Library Board Meeting Wed., Feb. 24, at Brookdale Library.
Ms. Lamb made a motion to adjourn the Library Board Budget & Finance Committee meeting at ; seconded by Ms. Brown. Motion passed.
LB Budget & Finance meeting date:
· Mr. Pacheco will contact President VanBlarcom re: changing the location of Jan./Feb. Executive Committee meetings from Ridgedale to Central Library and inform Chair Joseph of the decision (adding Budget & Finance Committee meeting one hour before each).
· Staff follow-up:
o Status report of capital plan
o 2010 Library Budget pie charts needed to compare with similar charts done in 2009
o Provide information to Library Board on Legacy funding allocations for metro area library systems
o Confirm and communicate location of January and February committee meetings to Library Board and staff
o Draft Dec. 7 meeting summary will be forwarded to Chair to be approved at the next committee meeting