Library Board Program Policy Committee
July 27, 2010

Meeting Summary
Library Board Members
Therese VanBlarcom, President
Claudia Kelly, Vice President
John Pacheco, Secretary
Brandi Brown
Caitlin Cahill
John Gibbs
Holly Guncheon
Sandy Johnson
Jill Joseph
Kathleen Lamb
Gary Thaden

Library Director
Lois Langer Thompson


Attendees: Library Board Committee Members: Committee Chair Claudia Kelly, Brandi Brown, Sandy Johnson; Library Board Member Jill Joseph; staff Judith Friedrich, Kelli Koob, Marilyn Zastrow

Welcome and Approvals
Chair Kelly called the meeting to order at 3:10 p.m. and welcomed attendees. Judith Friedrich requested a motion to amend the agenda to remove Ethics for Hennepin County Library Board Members policy from today's agenda. Sandy Johnson made a motion to approve the agenda as amended; seconded by Brandi Brown. Motion passed. Sandy Johnson made a motion to approve the meeting summaries of Mar 29 and Apr 24; seconded by Brandi Brown. Motion passed.

2010 Committee Meeting Schedule
Committee members decided to meet on the second Thursday of the month from 3-5 p.m. at various locations. Recommended meeting sites are: Brookdale, Edina, East Lake, Hopkins, Maple Grove, North Regional, Plymouth, St. Louis Park, and Webber Park.

2010 Work Plan
  • The committee's work plan for 2010 was discussed. Given the turnover in Committee membership, Ms. Friedrich suggested beginning anew with the Internet Public Use Policy review. It was also recommended that shorter policies (e.g. Ethics for the Hennepin County Library Board members, Expense, and Per Diem Payments) be folded into the schedule as time allows. It was recommended that the Data Privacy of Library Records Policy be reviewed before the Internet Public Use Policy. Ms. Brown suggested having someone from IT come to a meeting to brief members about data privacy as it relates to Internet use. The suggestion was also made to have the County Attorney review legal issues related to the Data Privacy policy. The Fee and Fine policy is an annual review and will need to be added to the schedule within the next few meetings.

Unfinished Business
  • Art in Public Libraries. A revised draft policy was distributed. This latest draft reflects the Committee's April discussion and feedback received from Library Administration and Capital Projects staff. Discussion followed. Kelli Koob, Capital Projects Office along with Jill Joseph and Sandy Johnson members of the Art Selection Committees for Maple Grove and Plymouth Libraries shared their perspectives and experience. It was decided that the policy should include a definition of public art and include some of the overarching statements currently identified as selection criteria. Members also advised that the policy be limited to commissioned public and that donated art be addressed in a different policy.

New Business
  • Collection Development and Management policy; process for discussion and Board engagement
    As a kickoff to the Committee's review of the Collection Development and Management Policy, Ms. Friedrich facilitated a discussion that stimulated committee members' thinking about the collection-what it is, and where it is going. Members expressed a need to better understand the nature of the existing collection, how it is distributed (e.g community libraries, area libraries, central), what is accessible, and who our network partners (e.g. MELSA, MINITEX) are for accessing material that is not owned. The discussion turned to how the Committee may effectively proceed with the policy review. It was concluded that the August 12 meeting of the Program Policy Committee meeting would include a facilitated, consensus building workshop in which participants would share their thoughts and ideas about the role collection plays and should play in Hennepin County Library. All Library Board members are invited to attend and participate in this discussion. The results will be shared at a future library board meeting and will begin to set the framework for the new policy.

Next Steps and Action Items
  • Ms. Friedrich will revise the 2010 work plan as recommended.
  • Ms. Friedrich will update the draft for Art in Public Libraries to be renamed Commissioned Art policy and have it ready for the next committee meeting on August 12th.
  • Ms Friedrich will provide committee members with a summary description of the collection
  • Next meeting of Program/Policy Committee is August 12, 3-5 p.m., Hopkins Library Meeting Room; all Library Board members are invited.

The committee meeting discussion concluded at 5:09 p.m. Brandi Brown made a motion to adjourn the Program/Policy Committee meeting which was seconded by Sandy Johnson. Motion passed.