MINUTES OF
HENNEPIN COUNTY LIBRARY BOARD MEETING
August 27, 2008

The Hennepin County Library Board met Wednesday, August 27, 2008 at Eden Prairie Library.
Present: John Gibbs, Holly Guncheon, Roger Hale, Patricia Izek, Jill Joseph, Kathleen Lamb, John Pacheco, David Pratt, Cynthia Steinke and Therese VanBlarcom
Hennepin County Staff: Bill Berg, Lisa Bjerken, Juli Bratvold, Ginger Bush, Erin Callahan, Sharon Charles, Holly Denis, Tonya DePriest, Pam Dymoke, Dawn Flinsch, Judith Friedrich, Maureen Hartman, Teresa Jepma, Richard P. Johnson, Lois Lenroot-Ernt, Lin Maki, Michael McConnell, Janet Mills, Gail Mueller Schultz, Stacy Opitz, Nancy Palmer, Steve Richter, Margaret Schuster, Char Sohlberg, Lynn Stetler, Lois Langer Thompson, Susan Tracy, Ali Turner, Ardis Wiley, Betsy Williams, and Gretchen Wronka
Public: Tom Bagott, Tom Bartel, Holly Denis, Lynn DeVore, Rachel Fulkerson, Katharine Giteck, Jane Johnson, Cheryl Luger, Pierce McNally, Christina Melloh, Adam Olson, Diane Sannes, and Donna Scudder

CALL TO ORDER
President Patricia Izek called the Hennepin County Library Board meeting of August 27, 2008 to order at 5:07 p.m. and welcomed attendees.

APPROVAL OF AGENDA
Cynthia Steinke made a motion to approve the agenda which was seconded by Jill Joseph. Motion passed.

PUBLIC COMMENT
Patricia Izek read the resolution commending Library Director Amy Ryan. Kathleen Lamb made a motion to approve the resolution which was seconded by David Pratt. Motion passed.

COUNTY ADMINISTRATOR RICHARD JOHNSON
  • Library Director Search
    Mr. Johnson explained the Library Board's role in hiring a Library Director which is to make a recommendation to the County Administrator, subject to approval by the Hennepin County Board. The statutory annual salary cap means the salary for Library Director in Hennepin County is approximately 10-20% lower than the national average. The process to apply to the state for an exception was explained. A national search will be conducted which may take 3-4 months. After discussion, Holly Guncheon made a motion to recommend the County Administrator start the process to seek a salary cap exception with the Hennepin County Board of Commissioners, motion was seconded by Jill Joseph. Motion passed. Search process updates and a job description will be provided by Richard Johnson for feedback from the Board.
  • Planetarium Update
    The County Board appointed work group has reviewed Planetarium background, business plan, and fundraising plans. A final report to the County Board will be presented Sept. 9 to recommend support for a Planetarium on top of Minneapolis Central Library with financial support from the City, State and Planetarium society for capital and operating dollars. The Planetarium would be considered a separate entity with facility space agreements with Hennepin County.
PROGRAM REPORT
Eden Prairie Senior Librarian Ali Turner welcomed attendees. Ms. Turner provided highlights including the renovated Children's Readmobile space, a refreshed teen area and the reveal/open house on Sun., Oct. 26, the strong support from the Eden Prairie Friends of the Library, and other community collaborations with residents, schools and businesses.

BUSINESS PREVIOUSLY ADDRESSED
Friends/Foundation Subcommittee Report
Subcommittee Chair Gibbs provided background on the purpose of the Subcommittee, their work and the work of the two support groups. He also recognized Carolyn Bacon who served to facilitate the work of both groups. A draft resolution was presented to the Board recommending one Hennepin County Library system-wide support organization be recognized with three function areas - Development/Fundraising, Programs/Marketing, and Friends/Support Groups (one for each facility plus one online, total of 42). John Gibbs moved and Roger Hale seconded the draft resolution. Board discussion followed that included a review of the Board's duty to accept gifts and give guidance to the support structure. Mr. Gibbs recognized the valuable support from The Library Foundation of Hennepin County, The Friends of the Minneapolis Public Library, and the intent to welcome neighborhood support that enthusiastically embraces the traditions existing groups have brought and will allow us to bring support for all Hennepin County Libraries to the next level as we continue moving forward. Public comments were made by Holly Denis and Christina Melloh. Three changes to the draft resolution were suggested by John Pacheco. Roger Hale made a motion to approve the draft resolution as amended which was seconded by Kathleen Lamb. Following Board discussion, the motion passed.

NEW BUSINESS
Library Board Fee and Fine Policy
Director Amy Ryan recognized two complex fee schedules have been in place since Jan. 1, 2008. A uniform fine and fee schedule for all libraries that is easy to understand, equitable for all customers, and streamlines operations for staff was proposed. In addition, suburban libraries were audited last year and in order to reduce the subjectivity of waived fines the library needs to instigate consistency in waiving fines along with documentation and reconciliation which is accomplished by this resolution. If the recommended resolution is passed, the Library Board is endorsing the change which will be part of a public hearing on Oct. 31, finalized if approved by the County Board Dec. 16, and effective Jan. 1, 2009. Therese VanBlarcom made a motion to endorse the resolution for a uniform fine and fee schedule which was seconded by Roger Hale. Following discussion, the motion passed.

DIRECTOR'S REPORT
  • Economic Stimulus Package: Workforce Center
    Ms. Ryan reported this has been submitted through Hennepin County to the Federal government asking for $220,000 to start up workforce centers in additional libraries, as information is provided the Board will be kept up to date.
  • Robert's Rules of Order vs. The Standard Code of Parliamentary Procedure
    As Library Board officers proceed with orientation and training, a change to the current Bylaws needs to be made so Robert's Rules of Order is recognized as the governing parliamentary procedure of the Library Board.
  • Board Orientation follow-up
    Current Library Board officers and past President will meet to discuss Library Board committee structure, roles and expectations of the Library Board, and interaction of the Board with the County Board of Commissioners. A report to the full Board will be provided.
INTERIM DIRECTOR
An interim Director has not been named. Ms. Ryan explained County Administrator Johnson will make a decision in consultation with Board President Patricia Izek and the announcement is expected soon.

CONSENT ITEMS
Approval of the minutes of the July 23, 2008 Library Board meeting and acceptance of donations were moved by Roger Hale, seconded by Cynthia Steinke. The motion passed.

BOARD MEMBER REPORTS
Therese VanBlarcom expressed congratulations and thanks to Amy Ryan and best wishes in her new position as President of Boston Public Library.

ADJOURNMENT
There being no further business, Roger Hale made a motion to adjourn the Library Board meeting of Aug. 27, 2008 at 6:47 p.m. which was seconded by Jill Joseph. The motion passed. The next meeting is Sep. 24, 2008 at Minneapolis Central Library.

 

____________________________________
John Pacheco, Secretary

 

 

 

Hennepin County Library Board Resolution Commending Amy E. Ryan

Whereas, Amy Ryan has served as Hennepin County Library Director since Jan. 4, 2005; and

Whereas, Ms. Ryan has carried out her duties as Library Director with energy, creativity, strategic vision, imagination, stamina, and grace; and

Whereas, with Ms. Ryan's guidance, Hennepin County Library continues to be a leader in library service that is nationally recognized and locally loved; and

Whereas, under Ms. Ryan's leadership, Hennepin County Library made library resources accessible for all ages and interests in a wide range of traditional and emerging formats resulting in a significant increase in circulation in libraries along with the establishment of a strong online community of library users; and

Whereas, Ms. Ryan was involved in five renovations (Brookdale, Brooklyn Park, Rogers, St. Bonifacius and Westonka) that refreshed libraries and supported positive environments for customers and staff, and reopened three libraries (Roosevelt, Southeast and Webber Park), all of which were renovated or reopened to the delight of neighborhood residents; and

Whereas, Ms. Ryan served as a member of the Committee on the Future of Libraries in Hennepin County and participated and provided support as the committee explored 21st century library service for all residents of Hennepin County; and

Whereas, during the discussions with respect to the merger of Hennepin County Library and Minneapolis Public Library, Ms. Ryan provided outstanding leadership before, during and after the transition with primary focus on providing better and more seamless service to the public in libraries, through the world wide web, and many other ways of outreach to all residents of Hennepin County; and

Whereas, Ms. Ryan has worked tirelessly for and has a deep commitment to the mission of Hennepin County and Hennepin County Library, demonstrated the ability to make high-impact improvements, and has expressed a strong personal and professional commitment to diversity, including the ability to foster an inclusive community; and

Whereas, Ms. Ryan has shown a great commitment to the staff of Hennepin County Library ensuring all are recognized and aware of their value to the organization and are treated with dignity and respect;

Therefore, be it resolved, that the Hennepin County Library Board expresses its sincere thanks to Ms. Ryan for her visionary leadership and dedicated service to the Hennepin County Library and extends its best wishes to Ms. Ryan as she assumes her new responsibilities as President of Boston Public Library in Massachusetts.

Kathleen Lamb made a motion for the Library Board to approve the resolution which was seconded by David Pratt. The motion passed.
    August 27, 2008
    Hennepin County Library Board YEA NAY OTHER
    John Gibbs    x    ____ ____
    Holly Guncheon    x    ____ ____
    Roger Hale    x    ____ ____
    Patricia Izek    x    ____ ____
    Jill Joseph    x    ____ ____
    Claudia Kelly ____ ____ absent
    Kathleen Lamb    x    ____ ____
    John Pacheco    x    ____ ____
    David Pratt    x    ____ ____
    Cynthia Steinke    x    ____ ____
    Therese VanBlarcom    x    ____ ____

 

Hennepin County Library Board Resolution
August 27, 2008

Whereas, the Library Board has the responsibility to accept and manage gifts and funds contributed to the Hennepin County Library ("HCL") and to articulate and endorse major library system goals and initiatives for which significant private financial support and partnership will be necessary; and

Whereas as a result of action by the Minneapolis Public Library Board, Minneapolis City Council and Mayor, Hennepin County Board, Hennepin County Library Board ("Library Board") and Minnesota Legislature, the Minneapolis Public Library ("MPL") system ceased to exist as of the first of the year and its assets and mission were consolidated into the HCL; and

Whereas, The Friends of the Minneapolis Public Library is a nonprofit entity which provided valuable support to the Minneapolis Public Library for over 60 years; and

Whereas, The Library Foundation of Hennepin County ("Foundation") is a nonprofit entity that has provided valuable support for the Hennepin County Library for over 20 years, as have many local Friends Groups loosely affiliated with HCL and the Foundation; and

Whereas, the Library Board charged its Friends/Foundation Subcommittee with providing information to the Library Board to help frame conversations at future Board meetings on the work being done by our highly-valued partners, The Friends of the Minneapolis Public Library and the Foundation and make recommendations if appropriate; and

Whereas, the Subcommittee has worked with representatives from The Friends of the Minneapolis Public Library and the Foundation,

Therefore, be it resolved, that
  1. There be recognized one HCL system-wide support organization as outlined below.

    The organizational structure for the HCL support organization will consist of a Board of Directors, Executive Director and three functional areas (see diagram attached):
    • Development/Fundraising
    • Programs & Marketing
    • Friends/Support Groups with 42 Friends Groups (one for each of the 41 facilities and one online)

    It is anticipated that the HCL system-wide support organization would utilize the existing Foundation entity avoiding the creation of a new non-profit (or would choose another name). The Foundation will combine all assets, good will, and traditions of The Friends of the Minneapolis Public Library and the Hennepin County Foundation building one unified support organization. It is anticipated that The Friends of the Minneapolis Public Library would complete the transition by Dec. 31, 2008.

  2. In acknowledgement of the importance of local Friends Groups, both for community building and library support, a Friends/Support group should be recognized or established for each of HCL's 41 facilities. In addition, an online Friends/Support group should be launched in recognition of the significant community of online users. HCL will conduct up to ten community conversations throughout the balance of 2008 regarding the interest of neighborhood residents in supporting libraries.

  3. Representatives of the Library Board should be made available in the near future to meet with the Boards of Directors from The Friends of the Minneapolis Public Library and their membership and the Foundation to present the recommendations and answer questions.

  4. The Library Board should review the following HCL policies related to the support organization in the near future:
    LB Policy 8 - Friends of the Library
    LB Policy 9 - Donation Policy
    Library Administrative Policy MC-1 Sale of Withdrawn Library Material
    Other related HCL, County, and Minneapolis Public Library Board policies
John Gibbs made a motion for the Library Board to approve the resolution which was seconded by Roger Hale. The motion passed.

    August 27, 2008
    Hennepin County Library Board YEA NAY OTHER
    John Gibbs    x    ____ ____
    Holly Guncheon    x    ____ ____
    Roger Hale    x    ____ ____
    Patricia Izek    x    ____ ____
    Jill Joseph    x    ____ ____
    Claudia Kelly ____ ____ absent
    Kathleen Lamb    x    ____ ____
    John Pacheco    x    ____ ____
    David Pratt    x    ____ ____
    Cynthia Steinke    x    ____ ____
    Therese VanBlarcom    x    ____ ____

This resolution incorporates all amendments adopted at the Hennepin County Library Board meeting August 27, 2008.

 

Hennepin County Library Board Resolution to be acted on August 27, 2008


Whereas, a public hearing was held Nov. 27, 2007 prior to the merger on the fine and fee schedule for Minneapolis libraries and on Dec. 18, 2007 as part of the Library consolidation, the Hennepin County Board of Commissioners adopted Resolution No. 07-12-656 allowing the existing fine and fee schedule for the Minneapolis libraries to continue, and

Whereas, two fine and fee structures have been in place in Hennepin County Library since Jan. 2, 2008, and

Whereas, a single, Hennepin County Library fee and fine structure that is easily understood by customers and staff for all Hennepin County Libraries is recommended to minimize confusion, simplify procedures and establish an equitable system-wide practice,

Therefore, be it resolved, that the Hennepin County Library Board endorses the recommended Hennepin County Library Fee and Fine policy effective Jan. 1, 2009 to be presented for County Board approval.

Therese VanBlarcom made a motion for the Library Board to endorse the resolution for a uniform fine and fee schedule which was seconded by Roger Hale. The motion passed.

    August 27, 2008
    Hennepin County Library Board YEA NAY OTHER
    John Gibbs    x    ____ ____
    Holly Guncheon    x    ____ ____
    Roger Hale    x    ____ ____
    Patricia Izek    x    ____ ____
    Jill Joseph    x    ____ ____
    Claudia Kelly ____ ____ absent
    Kathleen Lamb    x    ____ ____
    John Pacheco    x    ____ ____
    David Pratt    x    ____ ____
    Cynthia Steinke    x    ____ ____
    Therese VanBlarcom    x    ____ ____
hcl mobile app
hclib
mobile
app
Facebook Twitter Tumblr YouTube Vimeo Flickr Federal Depository Library Federal
Depository
Library
Hennepin County Government Hennepin
County
Government
© 2014  Hennepin County Library12601 Ridgedale Drive, Minnetonka, MN 55305 Comments and Feedback    |    RSS