MINUTES OF

HENNEPIN COUNTY LIBRARY BOARD MEETING

OF SEPTEMBER 24, 2008

 

The Hennepin County Library Board met Wed., Sept. 24, 2008 at Minneapolis Central Library.

Present:             Holly Guncheon, Roger Hale, Patricia Izek, Jill Joseph, Kathleen Lamb, John Pacheco, David Pratt, Cynthia Steinke and

                            Therese VanBlarcom

Hennepin           Bill Berg, Ginger Bush, Tonya DePriest, Connie Hill, Teresa Jensen, Teresa Jepma, Richard P. Johnson, Patrick Jones,

Staff:                  Michael McConnell, Stacy Opitz, Nancy Palmer, Allen Rezac, Char Sohlberg, Lois Langer Thompson, Marilyn Turner and

                            Betsy Williams

Public:                Lynn DeVore, Pam Gagnon, Kelly Kilmartin, Cheryl Luger, Adam Olson, Donna Scudder and Stu Wilson

 

CALL TO ORDER
President Patricia Izek called the Hennepin County Library Board meeting of Sept. 24, 2008 to order at 5:04 p.m. and welcomed attendees.

 

APPROVAL OF AGENDA
Ms. Izek amended the agenda to include updates on the Planetarium and 2009 Budget request from County Administrator Richard Johnson. David Pratt requested it be further amended to welcome Stu Wilson, soon to be confirmed as the new Executive Director of the combined Library Foundation and Friends of the Minneapolis Public Library. Ms. Izek approved the additional amendment. Roger Hale made a motion to approve the agenda as amended which was seconded by Cynthia Steinke. Motion passed.

 

PUBLIC COMMENT

Kelly Kilmartin from Sylvan Learning Centers introduced herself to the Board and offered their services to collaborate in any educational realm from enrichment to remedial support for learners age four to adult.

 

COUNTY ADMINISTRATOR RICHARD JOHNSON

Library Director Recruitment Update

The County Board approved the request to the State for an exception to the salary cap to increase it to $160,000. A promotional flyer is being developed to promote the opening and respond to inquiries. Advertising nationally begins Oct. 1 for six weeks. A Human Resources (HR) team will develop qualification criteria and an applicant review team will be formed to screen applications based on the criteria. The applicant review team may consist of two Library Board members, one member from the Library Foundation, one representative from The Friends of the Minneapolis Public Library, and two outside library professionals. The committee's task is to recommend three to six candidates to interview. Three interview panels should also be created: 1) Library Board Director Search subcommittee comprised of three or four Board members; 2) County Administration; and 3) Library Senior Management team. The Library Board subcommittee and Library Senior Management team submit recommendations to Mr. Johnson who will consult with both groups as a final decision is made on who to recommend for confirmation by the County Board. Library Board discussion on the process followed and included a request from Roger Hale for information on the benefits package estimated at 55% of the salary. Ms. Izek will provide two Board member's names for the applicant review team by the end of October for screening to begin mid-November. John Pacheco made a motion for concurrence with the Library Director hiring process as presented by Mr. Johnson, the motion was seconded by Jill Joseph.  Motion passed.

Planetarium Update

The County Board resolution with a recommendation from the Planetarium Work Group to support building a planetarium on top of Minneapolis Central Library with contingencies was summarized. Mr. Johnson reported the County Board clarified their position in support of the efforts but they will not seek and do not desire legislative authority for Hennepin County to issue debt for a planetarium, in the event private fundraising efforts fall short. They also indicated any future planetarium funding and operations would be maintained separately from the Library system.  Board discussion followed.

2009 Budget Request Update

Mr. Johnson summarized the proposed 2009 Operating Budget as presented to the County Board Sept. 23.  The request is $1.7 billion (an increase of approximately 2.4%). The Library proposal represents an increase slightly over 8% which means a number of departments proposed budgets may decline or be held flat. Next steps: hearings with departments begin mid-November with the Library presenting Nov. 17. Commissioner amendments may occur Nov. 19-20. As the request is currently constructed it uses 6.98% of the maximum levy of 7% so adjustments mean taking money from one place and moving it to another. The final 2009 budget will be adopted by the County Board Dec. 16, 2008. Board discussion followed.


PROGRAM REPORT - Library Services Division Manager Ginger Bush

Ms. Bush provided an overview of Minneapolis Central Library service highlights. Tours for first time visitors continue at a rate of 150-200 people per month which means the library is still new to many people. Other statistical information was shared that showcased a library in constant motion that is rich in partnerships.  Board discussion followed and Ms. Izek acknowledged Ms. Bush's retirement Oct. 17. She also thanked Ms. Bush for her years of service and many contributions. Kathleen Lamb added her best wishes and thanked Ms. Bush for the spectacular role she has had at Minneapolis Public Library, always representing the best of what public service is and should be.

 

WELCOME AND INTRODUCTION

Mr. Pratt introduced Stu Wilson who will start Oct. 6 as the Executive Director of the soon to be merged Library Foundation of Hennepin County and The Friends of the Minneapolis Public Library. Mr. Wilson addressed the Board to express his appreciation for the opportunity to work with them.

 

PROGRAM REPORT - National Association of Counties Information Officers Awards (NACIO)

Acting Communications Supervisor Stacy Opitz described six awards presented to HCL at a County Board meeting:

1) External publications:  kids and teen program guides; 2) News and writing:  ttyl@hcl program news release; 3) Photos:  library vignette a collection of photos of libraries in HCL; 4) Community events:  El día de los niños/El día de los libros for program promotion; 5) Computer media: eNews redesign that uses sound and flash animation for children grades K-5; and 6) a second award in this category for the updated eNewsletter. Ms. Izek reported Sept. 26 is Ms. Opitz' last day, and wished her well in her new position with Casa Esperanza.

 

BOARD MEMBER REPORTS

Ms. Joseph updated the Board on planning meetings for ground breakings for Plymouth (scheduled Mon., Oct. 13 @ 2 p.m.) and Maple Grove libraries. She will inform the Board as soon as a date is set for Maple Grove Library.

Ms. Izek reported on the Sept. 23 meeting of Board officers and past president facilitated by Carolyn Bacon. A report with a recommendation to form three standing committees will be distributed as soon as it is available.

Therese VanBlarcom reported on feedback received at the Sept. 23 meeting that included a need expressed by staff for strategic planning from the Board. The committee recommendation is expected to help the Board effectively move forward in that direction.

 

NEW BUSINESS

Library Board Policies - Interim Library Director Lois Langer Thompson

Five policies: Donations, Gifts to the Collection, Internet Public Use, Data Privacy of Library Records, and Friends of the Library were recommended for review. Board discussion on the list of policies to be reviewed in 2009 included a request from Mr. Hale for staff to research "best practice" policies in leading libraries in the U.S. Ms. Izek will appoint members to a Policy Review committee prior to the next Board meeting. After the suggested policies have been reviewed by the committee, they will be presented for adoption by the full Board.

 

DIRECTOR'S REPORT

Ms. Thompson thanked the Board, Mr. Johnson and library colleagues for their support in her role as Interim Library Director. She also provided an update on Capital Projects. Following discussion, Ms. Lamb requested an updated list of capital projects for the Board. Ms. Thompson reminded Board members of the Franklin Learning Center's 20th Anniversary celebration Oct. 7 from 5-7 p.m. and mid-resource group Principal Librarian Connie Hill provided background information the Franklin Learning Center. Board members interested in attending the Minnesota Library Assoc. Conference in Bloomington, Nov. 19-21 should contact Char Sohlberg.

 

CONSENT ITEMS

Approval of the minutes of the Aug. 27, 2008 Library Board meeting and acceptance of donations were moved by Ms. VanBlarcom, seconded by Mr. Hale; the motion passed. 

 

ADJOURNMENT
There being no further business, Ms. Joseph made a motion to adjourn the Library Board meeting of Sept. 24, 2008 at 6:24 p.m. which was seconded by Ms. Steinke. The motion passed.  The next meeting is Oct. 22, 2008 at Ridgedale Library.

 

                                                                                                                                      ____________________________________

                                                                                                                                                                                     John Pacheco, Secretary

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