MINUTES OF
HENNEPIN COUNTY LIBRARY BOARD MEETING
OF OCTOBER 25, 2006

The Hennepin County Library Board met on Wednesday, October 25, 2006 at Ridgedale Library.

Present: Holly Guncheon, Patricia Izek, Jeffrey Lunde, David Pratt, Cynthia Steinke, and Therese VanBlarcom
Library Staff Attending: Amy Ryan, Janet Leick, Sharon Charles, Margaret Gillespie, Judy Hohmann, Lois Langer Thompson, Ali Turner, Teresa Jepma, Margie Schuster, Judith Friedrich, Gretchen Wronka and Bill Berg.

CALL TO ORDER
Patricia Izek, Vice President called the Hennepin County Library Board Meeting of October 25, 2006 to order at 5:07 p.m. with a welcome to all.

APPROVAL OF AGENDA
Agenda was unanimously approved.

MINUTES
  • September 27, 2006
Holly Guncheon moved approval of the minutes, seconded by Jeffrey Lunde and approved unanimously - 6 YEAS 1 ABSENT (Gibbs)   APPROVED

LIBRARY BOARD MEMBER REPORTS
Jeffrey Lunde
  • Jeffrey has noticed library customers using wireless service and customers have recognized the excellent service of the staff at Brooklyn Park Library.
Cynthia Steinke
  • Cynthia attended the "I am a Book" tour which was very informative and also the HCL Budget Presentation to the County Commissioners. The Elder Fair at Southdale Library had booths offering outreach services for seniors and answered questions regarding health insurance, etc. The Foundation Breakfast with the Commissioners was fabulous. The Pen Pals author David McCullough stressed children's literacy, the value of libraries, and he told parents to turn off their TVs.
David Pratt
  • David attended the Pen Pals lectures with David McCullough and Vince Flynn which were very stimulating. He also attended the Foundation Breakfast with the Commissioners and the Dedication of Public Art for the Library. David checked out a Museum Pass from the Hopkins Library and visited the Russian Museum of Art, who are very thankful their business has improved through the effective Museum Pass program. He visited the Best Buy Grant program at Augsburg Park where there were 12 people with digital cameras, computers and GPS devices enjoying the equipment and taking slide shows. The program will end in February and libraries can request the equipment to be circulated on carts. Gretchen Wronka, Sharon Charles, Judy Hohmann and Lois Langer Thompson coordinated the grant for this successful program.
Patricia Izek
  • Patricia attended the Foundation Breakfast with the Commissioners, the Art Dedication and the "I am a Book" tour which were all outstanding.
Therese VanBlarcom
  • Therese attended the HCL Budget Presentation to the County Commissioners, the Foundation Breakfast with the Commissioners and appreciated the Guys Read celebration.
Holly Guncheon
  • Holly attended the Foundation Breakfast with the Commissioners and has been working on organizing Pen Pals for the Library Foundation of Hennepin County.
PROGRAM
  • Teen Services - Lois Langer Thompson, Library Services Division Manager
    Library Services is doing tech camps this Fall going into Winter for staff familiar with new technologies; DDR (Dance Dance Revolution; is really cool dancing with lights and kids really like it!), Flickr (where you can save your digital pictures online), Wikis, My Space, etc. Staff will learn from each other and how to help customers use these technologies.

    October is Teen Read Month. The library did programming around writing with many "blog it" classes, beading classes, DDR, henna classes, and anime clubs. One of the most popular was the fine waiver program; 2500 were handed out, where up to $10 in fines may be waived (teens are still responsible for lost materials). After school is when teens are most at risk for adverse behavior and the goal is to collaborate with them as to activities to make them successful. Last Spring the teens wrote a grant as an advisory group and hired a detention aid with the Bloomington schools. He spends time playing board games with teens in a meeting room. At Augsburg Park the teens organized a fashion show all in one day's time; they decorated the runway and designed fashions from their heritages. One teen ran to the library after his mother's wedding to model the tuxedo he wore. All were very involved and exciting!

    Ben Trapskin at Westonka has involved the Friends to buy an Xbox and with HDTV for teens to have a gaming afternoon on Fridays to make the library a successful gathering place. Ali Turner and outreach services go to the County Home School interacting with teens and book talks and pair them up with their home library where they do a scavenger hunt and apply for a library card to make a connection. Our security officer at Eden Prairie Library who is also a security officer at Richfield High School noticed the kids serving detention did not have any books. So the Friends made books available for him to choose books to take to school and the kids are taking them to read. At St. Louis Park Library we hired a teen services librarian to focus on teen services for the whole system and also St. Louis Park has a teen volunteer who plays Uno with youth and offers gaming after school building teen relationships. There is an animated club at Southdale with 20 kids participating once a month doing gaming, drawing and having a karaoke contest.
DIRECTOR'S REPORT - Amy Ryan
  • Minneapolis Public Library/Hennepin County Library Discussion
    There has not been any movement of formal discussions at this point regarding Minneapolis Public Library (MPL) and Hennepin County Library issue. This will be an agenda item for the next Library Board meeting and we are developing background that Margaret Gillespie has gathered. Last Wednesday, a MPL committee of the whole voted to close three Minneapolis Public Libraries: Webber Park, Roosevelt and Southeast Libraries. Tonight is the Library Board meeting where they would do the final vote to closure hours. This morning there was a Ways and Means Committee meeting at City Council. We do not know the results of this meeting. Next Tuesday, Commissioner McLaughlin may bring in another resolution forming a task force which may include a chair person appointed by the County Board, two City Council representatives, a Minneapolis Library Board member, two County Board Commissioners and a Hennepin County Library Board member. This would be a working group that MPL/HCL would staff for cooperative efforts up to and including merger. If this does move forward it could require a change in the legislature this summer.

  • 2007 Budget Overview
    The recommendations from the County Administration to the County Board were discussed.
    1. Increase Funding for Collection; HCL had asked for $1 million, preliminarily it was $500,000, but then there was a short fall and it looks like we may receive $125,000 for the collection.
    2. Retain in Library Customer Service; $418,000, no reduction
    3. Retain Outreach Customer Service; $229,000, no reduction
    4. Retain Online Customer Service; $179,000, no reduction
    5. Retain Public Service on Holidays; $55,000, HCL will have to work this out in the operating budget
    6. Increase Public Access to Computer Resources; $185,000, HCL did not receive funding

    The Operating Budget for 2007 may be $40,700,000 which is an increase of about 4.5%. The Commissioner Amendments will be November 13th and 16th and that can change the picture if money needs to be moved around. The budget does go for final approval to the Commissioners on December 12th.

    The 2007 Capital Budget recommendations from the County Administration and the Capital Budget Task Force were distributed. The CBTF commented that bonding capacity was over stretched with the administration's recommendation. HCL had asked for $150,000 for a 2007 Southdale Library feasibility study and CBTF's recommendation is $0, but may recommend this money for 2008. They also did not recommend the Materials Handling Redesign feasibility study for $75,000 to increase operational efficiency.

  • Leadership Seminar
    The seminar at Harvard was very helpful and referenced the book, Leadership on the Line by Professor Marty Linsky. There were 65 participants, 40% of whom were from other countries including; Canada, Australia, England, New Zealand, Ireland, and a few countries from Africa. The main theme was people have authority given to them but that leadership is exercise and that can come from anybody throughout an organization anytime - exercising leadership. When you are making changes you have to think about if they are technical changes or adaptive changes. A technical change would have a solution that changed an individual or fixed something, but did not change a culture or the way people think or learn. An adaptive change is when there is change in the hearts and minds therefore, a shift in the culture. When problem solving for adaptive changes there are three key points; observation, collection of data, and intervention.
NEW BUSINESS
Policy Review Subcommittee - Holly Guncheon; Library Board Secretary, Patricia Izek; Library Board Vice President, Sharon Charles; Resource Services Division Manager, Judy Hohmann; Partnerships & Communications Division Manager, and Janet Leick, Associate Director
  • LB1: Collection Development and Management Policy
    Janet discussed additions which included the overarching goals and refining language where "patrons" is replaced with "customers".
  • LB8: Friends of the Library Policy
    This includes refining language and removal of procedural language. It did recommend a partnership agreement. A new requirement added is that all groups are independent non-profit organizations (501c3) dedicated to raising money. The Friends Presidents did review this policy and did not make any recommendations and are aware the Library Board is considering it.
  • LB9: Donation Policy
    Formerly the Gift Policy and recommendations from the Friends Presidents' round table requested that when memorial gifts are made directly to a library and to a Friends of the Library group that they are allowed to receive, manage, and acknowledge it.
  • LB10: Art in Public Libraries Policy
    Stated in this policy is the procedure HCL has used and quotes the HC Board resolution. There are two parts; public art funded through capital projects and public art funded by Friends or the Foundation. A suggestion for edit was to refer donations of public art to this policy and to not have it in the Donation Policy. There is a connection between the two policies.
    Naming Rights Policy - David Pratt
    David introduced an idea for a new policy. This is in regard to naming a room or building and could have the possibility of raising funds for the library or honoring someone.
OLD BUSINESS
  • Capital Projects Update - Janet Leick, Associate Director
    The Plymouth Library project is underway with the architect on schematic design as to how the building will sit on the site. A Plymouth Community Conversation is scheduled for November 1st at Plymouth Library from 7:00-8:30 p.m. The library is planned to close December 2007.
    The Maple Grove Library planning begins November 8th, meeting with the architect. Shortly afterwards a timeline will be developed and we anticipate a Community Conversation to coordinate with the timeline sometime this winter.

    The Brooklyn Park Library project will select an architect through the County's Designer Selection Committee which will take place within the next few months. A site has not been determined yet.

  • Library Board Meeting Schedule 2007 - Amy Ryan, Director
    A preliminary schedule was distributed which took into account library conferences, locations previously visited and the hours libraries are open. This will be brought back for approval next meeting. The December 27th, 2006 was canceled.
ACCEPTANCE OF GIFTS
David Pratt moved to accept gifts, and approved unanimously by the Board - 6 YEAS 1 ABSENT (Gibbs)   APPROVED
    $   250.00 Hopkins
    $   805.58 Maple Grove
    $1,055.58 TOTAL GIFTS

There being no further business, the Library Board Meeting for October 25, 2006 was declared adjourned at 6:20 p.m. The next meeting is scheduled for Wednesday, November 29, 2006, 5:00 p.m., at Ridgedale Library, 12601 Ridgedale Drive, Minnetonka

 

________________________________
Holly Guncheon, Secretary
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