MINUTES OF
HENNEPIN COUNTY LIBRARY BOARD MEETING
OF MAY 28, 1997

The Hennepin County Library Board met on Wednesday, May 28, 1997 at the Brookdale Area Library.

PRESENT: Marilyn Jackson, President
Patti Baskin
Richard Mueller
Carol Walsh
Louise Wyly

LIBRARY STAFF ATTENDING: C.Brown, T.Bonner, D.Cramer, L.Engberg, J.Kinney, S.Louis, C. Muchow, D.Kalinka, R. Byrne, G.Peterson, M.McConnell, C.Kritzler, G.Wronka, M.Schuster, P.Chisenhall, E.Anderson, A.Turner, C.Ahrens, B.Berg.

GUESTS: Don Pehta, Steve Klein, Jim Hoogstra

President Jackson called the meeting to order and welcomed all guests.

APPROVAL
Motion was made by Patti Baskin to approve the March 26, 1997 meeting minutes; seconded by Dick Mueller. Motion passed.

WELCOME & PUBLIC COMMENT
President Jackson welcomed Mr. Don Pehta who requested time to address the Library Board. Mr. Pehta expressed concern about Netscape availability in the libraries, allowing full internet access to any user; he recommended a filtering program for the Library. M. Jackson responded to Mr. Pehta noting the current Library Internet Policy which is scheduled for review this year, and that Library staff is also investigating possible filtering programs.

COMMITTEE REPORTS

WAYS & MEANS
P. Baskin reported on the May 14, 1997 Committee meeting: update on new hours reporting form for Library Board members; M. Jackson reported on the Revenue Generation Team recommendations, for further discussion at the June W&M meeting and clarification with the County Commissioners; D. Cramer discussed budget recommendations from Library Board members; three recommendations for use of undesignated gift funds were progressed to the 5/28 meeting. Next meeting will include review of the 1998 budget requests. Ridgedale Project is back on schedule.

UNFINISHED BUSINESS

1997 LIBRARY BOARD MEETING SCHEDULE - UPDATED
The December 3 meeting location has been changed to Brookdale; requires approval of second half of 1997. Staff will look at scheduling the Ways & Means Committee meetings at just one library location (either St. Louis Park or Hopkins). Louise Wyly moved adoption of the revised schedule; seconded by Patti Baskin; passed.

NEW BUSINESS

RETREAT EXPENSES
P. Baskin moved approval of the $215.86 for expenses relating to the April 23 Library Board and Administrative Committee Retreat, to be taken from Undesignated Gift Fund. Seconded by L. Wyly. Expenses were for refreshments. Motion passed.

RESOLUTION TO CLOSE AREA LIBRARIES MAY 24, 1997
At the April 9 Ways & Means Committee, the Library Board gave informal approval to close the three area libraries on Saturday, May 24, for conversion of the mainframe computer. D. Mueller moved approval of the resolution; L. Wyly seconded; motion passed.

MLA FOUNDATION FLOOD RELIEF DONATION
P. Baskin reported the Ways & Means Committee recommendation to donate $250 to the MLA Foundation Flood Relief Fund from the Undesignated Gift Fund. Motion made by M. Jackson, seconded by L. Wyly; motion passed. For review of Undesignated Gift Fund balance at the November 1997 Ways & Means Committee for possible additional contribution.

ALA COMMUNICATIONS DECENCY ACT LAWSUIT DONATION
P. Baskin progressed the recommendation for a $500 donation from Undesignated Gift Fund. Motion by D. Mueller to approve the $500 donation from Undesignated Gift Fund, seconded by M. Jackson; motion passed. Carol Walsh would also like to revisit this Undesignated Gift Fund donation in November 1997 for a possible additional donation.

PRESIDENT'S REPORT
Revenue Generation Team: M. Jackson reported that the Revenue Generation Team recommendation was distributed at the May Ways & Means Committee--1) standardize prices of discarded materials; 2) coffee shop concept, especially at Ridgedale; 3) voluntary printing fee (currently working well). Administrative Committee actions on the Revenue Generation Team recommendations which were endorsed: 1) Library book sale prices--C. Brown will work with CALM group to work toward implementation of standardization; 3) coffee shop is being planned for the Ridgedale project. Cost saving measures: 1) restricting renewals to two--referred to CALM group; 2) weeding policy--currently being reviewed by a Collection Management Team; 3)staff take voluntary unpaid leave--problematic for public service staff; 4) increase/raise air conditioning temps--current policy is 73 degrees for summer and 70 degrees in winter; 5) automated phone notification of reserves--currently a trial in four agencies now, hope to implement by end of 1997 for all agencies; 6) reduce # of administrators--staff has been reduced by 12.5% since C. Brown's arrival; 7) Friends book sale prices--C. Brown will work with M. Schuster for discussion by Friends; 8) increase fundraising initiatives--doing through the proposed expansion of the readmobile concept, art initiative, lecture series, and technology center.

President: M. Jackson reported that the Edina Library Friends have put out coffee for public use in the building. R. Byrne reported that Southdale Library is also looking at a proposal for a coffee shop there. (For discussion at a future Ways & Means meeting.) M. Jackson attended her first Library Foundation Board meeting; she has been in contact with Urban Libraries Council and has been nominated to serve on the ULC Executive Board.

Art Initiative: P. Baskin reported that contact has been made with artists. P. Baskin requested Library Board members to think of possible contacts to be approached for money in fundraising efforts for this initiative.

MELSA/Metronet: C. Brown reported in Jack Cole's absence. Mr. Jim Wroblewski began as new Director of MELSA in May; he has attended a HCL orientation. Project Interconnect: would change the HCL internet provider. HCL has expressed concerns about the proposed contract; however, Metronet has already signed the contract. S. Charles is now evaluating the contract for viability in the HCL system. C. Brown will keep the Library Board posted.

Member Reports: P. Baskin is working with M. Schuster to locate a site for the 1997 volunteer recognition event. C. Walsh reported on the MELSA Trustee training plans--date is either September 27 or October 4, 8-11:45 a.m.; planning committee is working on a theme for the session. D. Mueller is working on some Job & Career Center technology options.

DIRECTOR'S REPORT
C. Brown reported on various library activities: 1)an automation update: the conversion to Hewlett Packard was successful, however, transferring records has taken longer than expected and delayed the system upgrade; 2) Hennepin County Employee Recognition Program: the Library nominated four individuals or teams and two of those were County-wide award winners; 3) spent much of late April/early May in Chicago working on the ALA Executive Director search and Executive Board activities; 4) the first staff orientation program in a number of years was held in early May--J. Kinney is planning to coordinate orientations every 6 months; 5) CALM group formation--the library is undertaking the strategic alignment process; 6) four consultants have been identified and are being interviewed for the strategic alignment process; 7) met with Jeff Spartz for the initial budget meeting; 8) Management Team is meeting June 3 to discuss the 1998 budget, for discussion at June W&M; 9) participated in a County Department Director's Retreat with a request for a different budget process for 1999; 10) Rd project meetings began last week regarding the relocation--concerns are being discussed--there are 3 more public meetings plus 3 staff meetings scheduled. Other activities: 1) Quality Partnership--Administrative Committee met with the Steering Committee; Steering Committee had identified a need for a QP Coordinator and Vicki DeFord has agreed to commit time to fill this role; 2) Readmobile: Administrative Committee has met with the Readmobile Advisory Committee and heard about two current projects--Elliott in Richfield and Wayzata Food Shelves; 3) Library Foundation: Literary Lecture Series update.

Activities/Programs: L. Engberg reported on Summer Sizzlers at the Library--the Tuesday night author series at Southdale and Plymouth, Summer Fun for Library Kids, and the storybook friends that attend storytimes--18 visits attracting more than 1,300 people to those visits. During the automation conversion, many Technical Staff members were re-deployed to work on other activities. Statistics: Looking at January - April of 1997 and 1996, the per capita circulation went from 4.38 (1996) to 4.56 (1997). Per hour circulation for that same period in 1997 was 185 compared to 1996 which was 175. During the same period, the portion of circulation that was juvenile in 1997 was 45% compared to 1996 which was 43%. Renewals in 1996 the percent of circulation that was through renewals was 18.6%; in 1997 the percent of circulation was 17%.

Brookdale Area Library: Pat Chisenhall reported on a special project at Brookdale--a collaborative community grant with the city of Brooklyn Center and several other institutions aimed at children ages 9-13; lead by Molly Schaaf and Julaine Heit on the Brookdale staff. The Job and Career Information Center had 10,196 hits on the homepage in April.

PROGRAM
Ali Turner, Project Manager, reported on the Great Transitions Project--a collaborative originally titled "Teens in Transition," including the funding background and some of the many successes of the Project.

GIFT ACCEPTANCE
It was moved by P. Baskin and seconded by L. Wyly to accept recent gifts to the Library; motion passed.
$20.00 Molly Schaaf, Brookdale staff member, to the Brookdale Library Agency Gift Fund.
335.20 Friends of the Brooklyn Park Library to the Brooklyn Park Library for puppets.
50.00 Robert and Virginia Gartner to the Eden Prairie Library Agency Gift Fund to purchase books on government or diversity in memory of former Commissioner John Keefe.
150.00 Mary P. Hanson to the Eden Prairie Library Agency Gift Fund to purchase mystery books on tape.
150.00 Friends of the Eden Prairie Library to the Eden Prairie Library for David Sleeper performance.
200.00 Friends of the Edina Library to the Edina Library Agency Gift Fund for staff housekeeping fund.
50.00 Bob and Joan Rohlf to the Edina Library Agency Gift Fund to purchase an adult book in memory of Jackie Nash.
1203.70 Friends of the Edina Library to the Edina Library for puppets.
400.00 Friends of the Edina Library to the Edina Library for author programs.
260.00 Edina Rotary to the Edina Library Agency Gift Fund for adult books.
500.00 Edina Federated Women's Club to the Edina Library for summer writing contest partnership.
174.66 Friends of the Excelsior Library to the Excelsior Library for summer program stickers and buttons.
500.00 Friends of the Excelsior Library to the Excelsior Library Agency Gift Fund to purchase juvenile paperbacks.
80.55 Friends of the Excelsior Library to the Excelsior Library for bookbags for End of Summer Party.
200.00 Friends of the Golden Valley Library to the Golden Valley Library Agency Gift Fund for Reader's Raffle books.
130.00 Various donors to the Golden Valley Library Agency Gift Fund in honor of Lee Moral retirement.
500.00 Friends of the Hopkins Library to the Hopkins Library for puppets.
45.00 Helen Overdiek to the Hopkins Library for a two-year subscription to The Washington Report on Middle East Affairs.
150.00 Friends of the Long Lake Library to the Long Lake Library for additional children's CD software.
61.82 Friends of the Minnetonka Library to the Minnetonka Library for browsing materials.
2500.00 Friends of the Penn Lake Library to the Penn Lake Library for a computer and printer for the Children's area.
614.78 Friends of the Plymouth Library to the Plymouth Library for puppets.
87.33 Friends of the Plymouth Library to the Plymouth Library for MELSA Summer Program stickers and buttons.
31.95 Friends of the Plymouth Library to the Plymouth Library for brass recognition plates.
138.05 Friends of the Plymouth Library to the Plymouth Library Agency Gift Fund to complete reimbursement for paperback rack purchased earlier.
225.21 Friends of the Plymouth Library to the Plymouth Library Agency Gift Fund for puppets.
15.00 Melba Hobbs to the Plymouth Library Agency Gift Fund to purchase a children's book.
10.00 Robert and Joan Levine to the Ridgedale Library Agency Gift Fund.
300.00 The Crystal Fire Department to the Rockford Road Library Agency Gift Fund to purchase books for children.
37.61 Health Fund of Minnesota to the St. Anthony Libray Agency Gift Fund.
59.91 Friends of the St. Bonifacius Library to the St. Bonifacius Library for MELSA stickers, posters and National Library Week giveaways.
14.11 Friends of the Westonka Library to the Westonka Library for refreshments for Chamber of Commerce Coffee Break.
Other:
Audio Books - Puerto Vallarta Squeeze , Make the Connection, Strange Highways, and The Bear Went Over The Mountain donated to the Brooklyn Park Library by an anonymous donor.
1 Title - Collectible American Coins donated to the Champlin Library by the Northwest Coin Club.
1 Title - The Humanitarian Education donated to the Champlin Library by Trish Croseeck, Library Donation Service.
1 Title - The Needlepoint and Cross-stitch Directory donated to the Champlin Library by Lorraine Higgins in memory of Maureen Higgins.
Framing - Framing of 8 photographs donated to the Plymouth Library by Mark and Mary Beth Lawton of Decor Frame Studio.
27 Items - 11 videocassettes and 16 books on soccer donated to the Plymouth Library by the Plymouth Soccer Association.
1 Title - 35 Golden Keys to Who You Are and Why You're Here donated to the St. Louis Park Library by the author, Linda Anderson.
2 Copies - A Girl of Henrietta Szold donated to the St. Louis Park Library by the author, Bernice Carol Gordon.

ADJOURNMENT
Motion to adjourn was made by Louise Wyly and seconded; meeting was adjourned.

J. L. Zaragoza, Secretary

Last updated September 24, 1997
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