MINUTES OF
HENNEPIN COUNTY LIBRARY BOARD MEETING
OF SEPTEMBER 26, 2001


The Hennepin County Library Board met on Wednesday, September 26, 2001, at the Wayzata Community Library.

Present: President Carol Walsh, Dawn Harris, Marilyn Jackson, David Pratt, Cynthia Steinke.
Library Staff Attending: C.Brown, S. Charles, D.Cramer, C. DeGraff, J.Leick, N.Perron, J.Morgan, M. Knoedel, J. Gegner, C.Ahrens, & B.Berg.
Guests: Jack Cole (public comment/Foundation Board), Alanna Tyler (County Administration), Peggy Rasmussen (Foundation Board).

Call to Order
The meeting was called to order by President Carol Walsh. Because the County Board of Commissioners opens each meeting with the Pledge of Allegiance, and because of the events on September 11, President Walsh asked that everyone join her in the Pledge.

APPROVAL
A motion was made to approve the minutes of the July 25, 2001, meeting was made by C. Steinke, seconded by D. Harris; motion passed.

COMMITTEE REPORTS
Policy Committee: Cynthia Steinke presented the Policy Statement on Programs in the Library and opened the discussion on the proposed policy. Suggestion was made to bullet the last three items in the policy as they are separate parts of the policy. Motion was made to approve the policy (with bullets) by David Pratt, seconded by Carol Walsh; motion passed.

Welcome & Public Comment
Public Comment: Jack Cole (former Library Board member and current Foundation Board member), gave some of his reflections as an advocate for libraries. He specifically pointed out recent articles in Mpls/St. Paul magazine (Sept. 2001) -- Raising Readers, and the Sun-Post, local community newspaper. He has sent a letter to the editor of the Sun newspapers that will appear in 9/27/01 issue. Carol Walsh noted that the Library Board would respond to Mr. Cole's concerns.

Wayzata Library: Margie Knoedel reviewed the services and collaborations currently underway at Wayzata and surrounding libraries. Even though the census figures show the median age of Wayzata resident is older than average, over half of Wayzata library business is youth services. The youth services librarian serves on several community groups to develop a variety of collaborations..

PROGRAM:
Presentation by Decision Resources Ltd. (William Morris & Peter Leatherdale) -- 2001 Citizen Survey results and comparisons with previous surveys and with other MELSA area library surveys. Surveyed 801 random households, approximately 15 min. in length, non-response rate of 3%. Service ratings were very high. Residents surveyed are certainly willing to pay increased tax to maintain and to some extent enhance library services. Internet impact: more people are using the Internet, but people are not staying home, but continue their library visits too. Survey questions criteria: 1) shorter survey to allow for a larger base of households; 2) no questions were asked that can be answered internally with statistical analysis, e.g. library use during hours library is currently open. Library Board members asked that specifically the two tax charts/information be shared with the County Board to show community support. The survey and Executive Summary is available to view on the HCL Extranet.

UNFINISHED BUSINESS:
Library Foundation Breakfast - Peggy Rasmussen updated the Board on plans for the Foundation breakfast with County Commissioners. Scheduled for Oct. 17, Library Board attendees are Carol Walsh and David Pratt. Agenda will include: 1) art initiative and thank you to County Board for their support; 2) Read Team update with Bethany Wagner; 3) Pen Pals update; 4) Start Smart (brief review); 5) Foundation financial situation; and a lot of dialogue.

Edina Art Selection - Nancy Perron gave background of polling the Library Board so the process could proceed for Edina. Carol Walsh moved approval of the Edina Art Selection Committee selections, David Pratt seconded; motion passed.

2002 Operating Budget - David Cramer reviewed the full County 2002 budget as it relates to the library; and then he reviewed the library budget submission.

Bestseller Express Update - Jeff Gegner reported that the library expected to cover the $80,000 budgeted for 2001; and has requested the same amount for 2002 budget. Currently looking at measuring staff costs for the program, but this is very difficult to separate from daily costs. The BSX has finally met its audience and is sized right to break even.

Construction Projects Update - Charles Brown reported on:
Brookdale: delay due to bidding process; County Board Committee Tuesday was very committed to the library; will await to re-bid first quarter of 2002.
Eden Prairie: decision to hold off on bids until early 2002.
St. Anthony: need to make slight revisions to the plan due to costs.


NEW BUSINESS
Nothing.

DIRECTOR'S REPORT
Charles Brown had nothing new to add to his written report. Question from Library Board on the Commissioner meeting response regarding the Foundation exploring the possible creation of an endowment for library materials. Janet Leick reported on the meeting; any endowment fund is a long time in the future, not immediate.
Budget Hearing: Scheduled for October 17, 2:00 p.m., 24th floor of Government Center. Due to current parking restrictions in the Government Center, Library Board members are asked to notify Cindy Ahrens if they plan to attend.

MEMBER REPORTS
Carol Walsh: 1) For her job, she attended the Sept. 12-14 Dislocated Worker Program Annual Conference and shared information about the Brookdale Job & Career Information Center; 2) attended the August CBTF meeting; 3) participated in first St. Louis Park art initiative meeting; 4) sat in on one of the MPL architect firm interview sessions; and 5) is planning to attend MLA in St. Cloud.
Cynthia Steinke: Attended an EP art initiative meeting with a presentation by Jack Becker; EP will probably use similar criteria and process as that established by Edina committee.
Marilyn Jackson: Just returned from ULC Central Libraries in a Digital Age conference in Nashville. Main focus was how to convince policy makers to build new central libraries. Some information of note: 1) 24/7 reference service; 2) getting staff away from desks--use of headsets for phone work, removing desks; 3) emphasis on serving families, not individuals; 4) adding non-library staff, e.g. conference & event staff, performing artists, marketing directors; 5) making aesthetics a primary concern, e.g. art work; 6) separate teen areas. These are all items highlighted during the conference; many of these HCL is already working on. Future conference dates: May 3 & 4 - ULC Urban Youth conference in Boston and PLA annual conference March 13-16 in Phoenix.
Dawn Harris: While listening to MPR she heard about a Chicago program--everyone is reading the same book "To Kill a Mockingbird." Charles reported that this type of program was on agenda for MELSA discussion for possible metro-wide development.

OTHER
Motion to approve the gifts was made and seconded by M. Jackson & C. Steinke; motion passed.
$125.34 Friends of the Brooklyn Park Library to the Brooklyn Park Library for bookmarks and a small storage cabinet.
246.25 Friends of the Excelsior Library to the Excelsior Library for bookbags, bookmarks, and stickers from Upstart for giveaways at the End of Summer Party and other children's programs.
864.00 Friends of the Excelsior Library to the Excelsior Library for two performances of Schiffelly Puppets at the End of Summer Party, MELSA bookmarks, reading records, stickers and buttons, Upstart bookbags, bookmarks and stickers, Tootsie Roll Pops for End of Summer Party treats.
211.22 Friends of the Excelsior Library to the Excelsior Library for rematting and reframing of three watercolor paintings of the Excelsior Amusement Park, work done by Artworks.
1477.79 Friends of the Maple Grove Library to the Maple Grove Library for children's summer program items, Books for Kids comments, items for Maple Grove City Parade, Aquatics Plus, summer program for bookbinding workshop.
1982.00 Friends of the Minnetonka Library to the Minnetonka Library for an outdoor bench, browsing materials, summer program support (including performers, books for prizes, MELSA materials, and refreshments), and Tonka Tale Tellers program.
1120.00 Friends of the Plymouth Library to the Plymouth Library for microphones for meeting room.
18.00 Gerald Kaman donated 36 paperback books for used book sale at St. Bonifacius.
32.31 Friends of the Westonka Library to the Westonka Library for materials for puppet making workshop.
1041.19 Friends of Westonka Library to the Westonka Library for two chairs, slatwall display holders, paperback rack, and bulletin board for Teen Area.


ADJOURNMENT
Motion to adjourn made by Cynthia Steinke, seconded by Marilyn Jackson; meeting was adjourned.




_____________________________
Patricia Izek, Secretary

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